Payroll & HR Administrator

We are a mission-driven charity, committed to social impact and community well-being. Our People & Culture team is collaborative, values-led, and passionate about operational excellence.

As Payroll & HR Administrator, you'll be responsible for the full payroll cycle and core HR administration, ensuring accurate, timely payments and compliant record-keeping. You must have prior experience using ADP payroll software-ideally within a not-for-profit or small-to-medium organisation.

• Full-cycle payroll processing via ADP (e.g. ADP Workforce Now or equivalent), including regular pay runs, statutory payments, bonuses, deductions, and re-runs as needed.
• Input and validate time and attendance data; follow up with managers on absences or discrepancies
• Reconcile payroll accounts and conduct audits pre- and post-run.
• Maintain accurate and secure payroll and employee records, ensuring data compliance (GDPR).
• Respond to employee payroll queries promptly and professionally.
• Provide essential HR administrative support: onboarding, leaver processing, updating employee files, and preparing HR reports.
• Assist with implementation of HR and payroll process improvements and system documentation.

Essential Requirements:

• Proven experience processing payroll using ADP.
• Excellent numeracy and attention to detail.
• Strong IT literacy: proficiency with MS Excel, Word, Outlook, and any HRIS systems.
• Excellent communication skills and a customer-service mindset.
• Ability to prioritise tasks, with excellent organisational and time-management skills.
• Discretion, confidentiality, and integrity when handling sensitive personal data.

• Hybrid working with flexible hours
• Generous annual leave plus bank holidays
• Pension contributions
• Training and development opportunities
• A friendly, inclusive, values-driven workplace

INDPAY

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