Payroll Clerk

Role: Payroll Clerk

Department: Corporate Finance

Location: Carbrook HQ, Sheffield

Salary: £25,242 - £27,204 pro rata

Hours: 12       

Contract Type: temporary – 12 months

As a Payroll Clerk, you will work as part of the Payroll Team and be responsible for contributing towards producing three monthly payrolls.

You will ensure all personnel are paid correctly in line with Home Office Police Regulations, Police Support Staff Council Handbook, Force Policy, Legislation and Employment Law. 

Key responsibilities:

• Responsible for carrying out all variation inputs to employee records in the Oracle system for Payroll and Pensions for three payrolls specifically for voluntary deductions, and change of bank details. 

• Setting up new Police Pensioners, change of personal details.  Quality checking data input into the Oracle System in relation to Pay.

• Responsible for auditing Oracle expense claims such as mileage, claimable allowances, and any other expenses in line with legislation and force policy.   

• Responsible for the administration of Police and Staff overtime claims; ensuring all overtime is input by the payroll deadline. All submissions are required to be checked, coded, and entered into the relevant pay period. 

• Ensure all reporting to third party voluntary deductions are completed each month and submitted to the relevant external stakeholder. 

• Responsible for printing and posting payslips and P60’s, to leavers or members unable to access the Oracle system.

• Preparing paperwork for external payments and ensuring the necessary authorisation is obtained. 

• Deal with telephone calls, emails and queries from Police Officers and Police Staff. 

• Offer guidance on Police Regulations, Police Staff Council Handbook and Force Policy in relation to the impact on pay for allowances, overtime, and expenses. 

• Develop a working relationship with the Payroll Officers, HR, Police Pension, and third-party stakeholders.

• Contribute to the Payroll Procedure and ERP Payroll Systems manuals; ensure payroll processes are applied in accordance with financial regulations and instruction. 

• To provide peer-to-peer training to new entrants, and undertake Overtime, Mileage and Expenses training when required. 

• Liaising with the Systems Admin team on matters relating to pay.

• Take an active role in User Acceptance Testing programmes to ensure Oracle systems upgrades and legislative patches are applied correctly.   

• Play an active role in payroll projects for all new payroll system implementations, all payroll system upgrades. 

• Assist with the completion of internal and external audit reviews. 

• Deal with ad hoc requests for payroll data, which will include investigation, analysis, and Freedom of Information requests.

• Ensure all filing is stored and disposed of in accordance with force policy. 

• To monitor the pensions mailbox and delegate tasks between Payroll Administration and Payroll Processing. 

• To administer Cycle to Work and Vehicle Salary Sacrifice applications, as and when required.

Skills and experience:

• Willingness to work towards CIPP Payroll Technician Certificate.
• Previous relevant Payroll experience in a similar sized organisation and dealing with large volume data inputting.
• Experienced in high volume overtime and expenses claims processing.
• Relevant experience of operating in a fast-moving administration process; checking, coding, and inputting and experience of using a computer-based payroll/expenses system.
• Ability to learn new procedures and interpret and advise them to stakeholders.

Skills and experience as documented in the role profile need to be evidenced in your application to be considered for interview.

For more detailed information relating to the role, skills and experience for this role, please click here to view the role profile.

Appearance & Standards:

South Yorkshire Police is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff, and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process. 

South Yorkshire Police’s overarching aim is to deliver an excellent police service to support safer communities. The public’s assessment of our excellence is influenced by the level of trust and confidence in us, as an organisation and as individuals. In comparison to the general public, police officers and police staff are held to a higher standards of behaviour and accountability. In applying to join the police, applicants are accepting of these higher standards and understand the implications on their right to privacy.   

South Yorkshire Police’s Key Values: 

At South Yorkshire Police we have 3 key values which run through everything we do Fairness, Integrity & Trust, the attached document details the key behaviours we expect all employees to adhere to.

Smarter ways of Working:

South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables SYP to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid. 

This role has been evaluated as a Hybrid role. 

Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home. 

Contact details:

For further information about the role, please contact: Craig Heaton on 01142523480.

Closing Date: 18 September 2026.

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Recruitment Manager and the Line Manager for the role.

Candidate Information:

Please note that, should you be successful at the interview stage and before appointment, the relevant pre-employment checks are required. These include references, medical clearance, vetting clearance and sickness absence criteria check.

Diversity & Inclusion:

Applications are particularly welcome from female and ethnic minority candidates.

It is really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome applications from these valuable underrepresented groups.

If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on [email protected]

In addition, we will look to support anyone who requires Part Time/Job share working hours. 

Internal Candidates:

This vacancy is temporary therefore; you must have the support of your current Line Manager to apply. If you are a permanent member of staff, this would be classed as a secondment opportunity. If you are on a fixed term contract, you must contact the Recruitment Team before applying. 

Please ensure that you and your current line manager complete the attached consent form. Please email the completed form to the hiring line manager, with the role title and the closing date stated in the subject of your email. 

Without support, your application will not be considered any further.

Documents to Review: 

For the Police Staff Recruitment Vetting Handbook - Please Click here

For Application Guidance and Tips - Please Click Here

For the FIT Values of South Yorkshire Police - Please Click Here

For Secondment Approval - Please Click Here

View our recruitment video:

https://youtu.be/2dGn5qti7_c