Payroll Manager

Ruby Energy is seeking an experienced and detail-oriented Payroll Manager to lead the end-to-end in-house payroll function for our group of companies. This role involves ensuring accurate and compliant payroll processing, managing payroll operations across multiple entities, and leading a small payroll team. You will be the subject matter expert on all payroll matters, driving continuous improvement and ensuring an excellent employee experience.

This is a critical role during an exciting transition, as we move away from outsourced payroll services to manage payroll fully in-house. You will oversee the transition process, implement robust payroll procedures, and ensure accuracy, compliance, and timeliness across all payroll activities..

Please note this role in not a remote role or Hybrid but full time in the office and must be willing to work 5 days per week in Fleetwood Lancashire

Benefits:

• Working hours - Monday to Friday
• Buy & Sell Annual Leave Scheme
• Employee Assistance Programme (EAP)
• Access to Employee Health Scheme
• Career development
• Employee Recognition Incentives
• Company events
• Monthly dress down days
• Tea & coffee facilities & On-site Canteen
• Local discounts / benefits.

Main Responsibilities (but not limited to):

• Lead and manage the end-to-end payroll function across multiple payrolls and business units.
• Oversee the transition from outsourced to in-house payroll, ensuring seamless implementation and minimal disruption.
• Prepare and approve all weekly/monthly payrolls and ensure accurate data input and processing.
• Ensure timely and accurate payroll payments and maintain payroll records in accordance with internal policies and statutory requirements.
• Review payroll inputs and outputs, ensuring completeness, accuracy, and audit readiness.
• Provide regular payroll reporting, including headcount movement, overtime, and cost tracking to Finance and HR.
• Supervise and develop payroll team members, providing guidance, support, and performance management.
• Be the main point of contact for all payroll-related queries and issues from employees, managers, and external bodies.
• Lead on HMRC-related reporting and correspondence, including submission of RTI, P11Ds, PSA, and dealing with audits or queries.
• Stay current on payroll legislation and ensure full compliance with PAYE, NIC, pensions, and other statutory obligations.
• Identify and implement improvements in payroll processes, systems, and reporting to enhance accuracy, efficiency, and compliance.
• Partner with HR and Finance to ensure alignment on data inputs, policies, and business needs

Experience Required:

• 3-5 years’ experience in a similar Payroll Manager or Senior Payroll Officer role.
• Proven experience managing payrolls for a multi-entity business (preferably SME to mid-size corporate environments).
• Strong understanding of UK payroll legislation, statutory deductions, pension schemes, and HMRC requirements.
• Proven track record of managing or supporting payroll transitions (from outsourced to in-house or system upgrades).
• Supervisory or team leadership experience.
• Strong Excel and data analysis skills, with an ability to work accurately with large data sets.
• Comfortable working under pressure and to tight deadlines, while maintaining accuracy.
• Excellent communication and interpersonal skills - able to explain payroll concepts to non-finance stakeholders.

Competencies:

• High attention to detail and confidentiality.
• Proactive, solutions-focused approach with a continuous improvement mindset.
• Strong sense of accountability and ownership of responsibilities.
• Adaptability and resilience in a dynamic, fast-paced environment.
• Passionate about employee experience and operational excellence.

Who are we?

At Ruby Energy, we are more than just energy suppliers; we are champions of your progress, specifically tailored to empower SMEs. Our foundation is built on providing bespoke energy solutions that blend innovation with adaptability, ensuring that your business’s unique energy needs are met with precision.

Our Journey

Launched in 2002, we’re experts in commercial utilities and we know what it takes to deliver high levels of customer service. With our Head Office in Fleetwood, Lancashire, and offices in Manchester, we are positioned to serve businesses across the UK with dedication and excellence.

The Ruby Way

Ruby’s values are at the heart of everything we do:

Collaborative: We ensure your voice is heard. We listen to our customers and strive to deliver strong, responsive customer service.

Human: We give a personal touch and support to our customers and each other, treating everyone with respect and understanding

Committed: We use innovative solutions to improve our services and always stick to our word.

We pride ourselves on delivering consistently high levels of customer service and innovative products to organisations across all industries. Our vision is to become the best independent commercial energy supplier in the country. We aim to provide contracts that are straightforward, competitive, and most importantly, tailored to your business needs.

Investing in the Ruby Community

We are committed to fairness, transparency, honesty, and professionalism. By heavily investing in our people, processes, and systems, we continuously improve our customer engagement and service offerings