Payroller

Job Title: Payroll Officer

Salary of up to £33,000 per annum doe

Location: St Mellons

Môrwell Talent Solutions is delighted to be partnering with a long-standing client who is seeking an experienced Payroller to join its team.

Reporting into the Financial Controller, the main purpose of the role will be to process and administer the monthly staff internal payroll (circa 150 staff), as well as the Director payrolls and a number of small client payrolls. The successful candidate will be responsible for developing all processes necessary to manage the optimum functioning of the Payroll processing, as well as assisting with the maintenance and upkeep of HR records to ensure the smooth running of the staff payroll and associated benefits.

Main Duties and Responsibilities -

• Accurately process monthly staff & Director payrolls completing all required procedures, including but not limited to:
• compliance with all required deadlines (e.g. transition and payments)
• accurate data entry for transactions (e.g. setting up new pensioners, new members of staff, terminations, deductions)
• compliance with HMRC and legal requirements
• identifying and recording appropriate payroll changes and ensuring appropriate authorisation and audit trail is obtained;
• calculating tax and national insurance deductions when and if appropriate;
• issuing any relevant forms (P46, P45s for example);
• ensure timely review and 'signoff’;
• maintaining payroll records according to current HMRC and the Regulators requirements and complying with data protection regulations;
• issuing payslips;
• completing payroll year end
• Ensure the smooth running of the payroll systems by liaising with service providers regarding resolving system problems or making system changes etc. and reporting any proposed changes or payroll computer system concerns as soon as possible to management.
• With support from the Financial Controller develop and maintain payroll policies and procedures to ensure they are relevant, appropriate and remain in line with legal and regulatory requirements.
• Working with senior colleagues, effectively and efficiently administer the take on of new pensioner payrolls following the take on process.
• Working with senior colleagues, effectively and efficiently administer the exit of an existing pensioner payroll following the exit process.
• Ensure payroll reports are accurately prepared and processed and the statutory filing requirements (e.g. P14/P60, P45, and P46) are adhered to and disbursed within the required timescales.
• Undertake monthly & year end reconciliations (Payroll, PAYE, NIC and Auditor’s schedule) balancing figures and arranging necessary payments.
• Provide information and communicate effectively by liaising with other departments, government bodies and auditors to assist with queries and resolve issues. Be a point of contact for staff payroll and pensioners’ payroll queries, providing prompt feedback giving accurate and appropriate information in a way that is clear and easily understood.
• Ensure complete audit trail, obtaining and filing backups for HMRC inspections and client bank transactions in readiness for presentation to external auditors.
• Keep up to date with legal and tax changes etc. relating to payroll by carrying out research, obtaining updates and gathering information through appropriate channels.
• Perform bank checks; monthly bank reconciliations; contributions communications; cashbook updates and BACS payments for key clients.
• Plan and execute the tax year-end completing and submit ready for checking and signing prior to issue.
• Document workflow keeping the Financial Controller updated with current situation and any impending issues.
• Improve the company’s service by identifying, introducing and improving their internal processes to improve accuracy and ensure consistency.
• Ensure complete audit trail, obtaining and filing backups for client bank transactions in readiness for presentation to external auditors.
• Record and retain data in accordance with the business procedures and specifically in line with the "Compliance Procedures Manual" and data protection legislation requirements.
• Undertake all required training to develop relevant personal knowledge, capability and skills, pursuing qualifications relevant to the role as and when required.
• Demonstrate up to date knowledge is maintained through ongoing professional development and document in line with internal procedures.

Experience & Knowledge required for the role -

• General Education Equivalent to 5 GCSE’s or equivalent and payroll experience with primary responsibility for at least one payroll.
• CIPP Payroll Technician Certificate qualification (or willing to undertake the necessary exams to achieve the Advanced level qualification)
• Experience of working with Excel.
• Experience of working on a payroll system e.g. Sage, Xero, CIPHR etc.

This role is a great opportunity for an experienced Payroller, with knowledge of end-to-end payrolling to join a professional and highly regarded organisation.

My client operates a WFH policy, with 1 to 2 days working in the office per week. There is also flexibility around start and finish times for the right person. A 37.5 hour working week Monday to Friday is standard.

Benefits include -

• Holiday entitlement of 24 days plus Bank holidays
• Holiday purchase plan in place … up to 30 days holiday
• Hybrid and flexible working arrangements
• Income protection
• Death in Service
• Critical illness cover
• Pension matched 4% with maximum of 5% matched

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