People & Office Administrator (Mat. Cover)

FTC (Maternity Cover ~ 9 months). London-based. Hybrid role 

About the role 

Your role is to support the People & Culture Lead with a wide range of HR tasks, including HR administration, maintaining the HRIS, and ensuring the seamless operation of the People & Culture function. Additionally, this position involves taking ownership of key office support responsibilities, contributing to the smooth running of day-to-day operations. 

What you’ll do 

HR Administration: 

• Create and distribute Company letters and contracts for freelancers & employees. 


• Action the needed right-to-work for new joiners for their region. 


• Lead the onboarding process, ensuring all tasks are completed, documents are signed, and files are accurately stored, while continuously identifying opportunities to improve the process. 


• Maintain up-to-date visa right-to-work checks, flag upcoming visa expirations to the People & Culture Lead .  


• Ensure all employee changes are reflected in the S&L system, coordinating with TA and IT as needed. Manage monthly HR credit card transactions in collaboration with the Finance team. 


• Maintaining up-to-date and accurate records, including processing and storing documents 

HRIS Management: 

• Support the People & Culture Lead in keeping the HRIS up to date, including but not subject to Company links and documents, public holidays, employee profiles (e.g., notice periods, probation end dates, salary/job changes). 

Payroll Administration: 

• Assist the People & Culture Lead in managing the payroll platform, actioning admin requests, and addressing document queries from employees. 

Employee Engagement: 

• Organise and manage employee gifts for birthdays, leavers, and special occasions. 

• Support with the preparation of the People slide for the monthly Townhall presentation, sharing key People updates for the monthly IMM.  

• Support the People & Culture Lead in planning employee socials and events, ensuring they are engaging and inclusive. 

Office Support: 

• Manage bi-weekly office needs, such as groceries and supplies, and coordinate cleaning arrangements with the office cleaner. 

• Provide support to EMEA employees for business travel and accommodation, in line with Finance approvals. 

Private Medical Insurance and Other Benefits: 

• Assist with the management of Greenpark’s Private Medical Insurance and other employee insurances, as needed. 
   

About you 

• HR or office admin experience preferred, graduates welcome with strong soft skills and eagerness to learn  

• HRIS/payroll familiarity a plus, training provided  

• Strong attention to detail and accuracy  

• Discreet and trustworthy with confidential information  

• Excellent organisational skills, able to manage multiple priorities  

• Clear, professional communication  

• Proactive and solutions-focused  


• Positive attitude, confident to ask questions and learn quickly