Personal Assistant

• Job Type: FTC (1 year)
• Location: Edinburgh
• Working Hours: Full-time
• Salary: Up to £32,000 (Depending on Experience)

We are working on behalf of a prestigious client in Edinburgh who is seeking a Temporary PA for a 12-month term to support their Property team. The successful candidate will provide effective and efficient PA, administrative, and secretarial support to fee earners in the Property Division.

• Produce accurate correspondence, documentation, and presentations using software such as Word, Excel, PDF Docs/Adobe, PowerPoint, and dictation software.
• Manage client and matter opening and closing in accordance with the firm’s processes, including liaising with Finance and AML teams, conducting conflict checks, and producing letters of engagement.
• Handle diary management, including checking weekly, monthly, and annual commitments, room bookings, catering, and IT support.
• Manage email accounts, including review and management of partner inboxes and those of fee earners who are absent.
• Attend and take notes at Team Meetings and assist in ensuring fee earners complete agreed tasks.
• Conduct Active Matter reviews with fee earners for regular billing and payment of invoices.
• Manage the invoice production process and handle queries regarding invoices, including managing client purchase orders.
• Undertake filing, scanning, photocopying, and binding as necessary.
• Deal with clients and contacts, providing assistance and redirection as required.
• Plan and manage travel and hotel arrangements, update diaries with travel details, and reclaim expenses.
• Manage contact information for clients and contacts, including updating the CMS/Marketing database.
• Undertake ad hoc administration tasks such as organising team training.
• Manage the team’s paper storage, including indexing and managing local and off-site storage.
• Liaise with support teams including Finance, Facilities, Reception, Marketing and Communication, IT.
• Provide support to the wider PA group as required.

• Strong organisational skills and attention to detail.
• Previous experience as a PA or executive assistant.
• Legal sector experience is desirable but not essential.

• Opportunity to work in a dynamic legal environment.
• Exposure to various aspects of legal administrative support.
• Supportive team and professional development opportunities.

If you have experience as a PA/EA reporting into senior management and are interested in the above, please apply now! Or contact Robbie Telfer @ Reed Edinburgh Office