Personal Assistant

Personal Assistant
Full Time, Term Time
Term Time Only Salary Up to £27,100 (doe)
Calne, Wiltshire

CMD Recruitment are proud to be partnering with our client in their search for a highly organised, proactive, and detail-oriented Personal Assistant. Our client is seeking an individual with exceptional administrative and communication skills, who thrives in a fast-paced environment and possesses the ability to handle sensitive information with utmost discretion.

As the Personal Assistant, you will play a pivotal role in ensuring the smooth and efficient operation of the executive's office and contribute to the effectiveness of the team. Your key responsibilities will include:

• Act as the main point of contact, managing daily communications and independently following up on actions, demonstrating a strong understanding of company processes.
• Proactively manage a complex diary, scheduling meetings, travel, and accommodation.
• Develop agendas, accurately record minutes, and track follow-up tasks to meet deadlines.
• Efficiently handle incoming communications, responding to queries professionally, even in challenging situations, using effective communication skills.
• Provide comprehensive secretarial support, including drafting correspondence, taking minutes, and maintaining organised filing systems.
• Support the wider team with enquiries and collaborate with administrative colleagues.
• Lead the creation and maintenance of the company calendar, ensuring accuracy.
• Draft clear and concise bulletins for staff, demonstrating strong literacy and attention to detail.
• Collaborate with team members to ensure smooth planning of key events.
• Assist with recruitment and interview processes as needed.

The successful candidate will possess:

• A high standard of written communication, with the proven ability to minute discussions effectively, accurately, and appropriately, often handling time-sensitive information.
• Excellent personal organisation and time management skills, with a demonstrable ability to meet deadlines promptly.
• The capacity to manage conflicting work pressures and effectively prioritise tasks.
• A high standard of verbal communication skills.
• A high level of personal responsibility and a commitment to maintaining strict confidentiality.
• Strong record-keeping abilities.
• Full conversancy with IT and a high level of competence in using word processing, email, and spreadsheet applications.
• Proven experience in a Personal Assistant or equivalent role.

The hours of work for this role are Monday to Friday, 8.00am to 4.00pm with a 30 minute lunch break.

Successful candidates will be contacted within 7 working days of their applications, should you not hear from us within this time, please assume that your application was unsuccessful.