Personal Assistant

ARE YOU AN EXPERIENCED PERSONAL ASSISTANT?

ARE YOU ABLE TO WORK IN A FAST PACED AND REACTIVE ENVIRONMENT?

THIS COULD BE THE PERFECT ROLE FOR YOU.....

KPI are supporting one of our key clients exclusively, for the recruitment of a personal assistant to work closely with the MD.

Job Summary:

We are seeking a highly organised and proactive Personal Assistant to support the MD. The ideal candidate will manage schedules, handle communications, assist with personal and professional tasks, and ensure smooth daily operations.

• Efficiently manage and coordinate the MD's calendar, scheduling meetings, appointments, and travel arrangements to ensure seamless daily operations.
• Acting as the primary liaison for key clients, and external stakeholders.
• Managing all emails, phone calls, and correspondence professionally and promptly.
• Organise travel, including accommodations, and detailed itineraries.
• Prepare reports, presentations, and other key documents with accuracy and timeliness.
• Plan and facilitate meetings.
• Maintain confidentiality and handle sensitive information with discretion.
• Oversee client onboarding, ensuring a smooth contract setup and fostering strong relationships throughout the process.
• Gather relevant information and format it into professional documents for client meetings.
• Attend meetings, take minutes, and ensure follow-ups and action points are completed.
• Act as the primary contact for key clients, including some after-hours support.
• Manage and complete tender documents, ensuring timely submission before deadlines.
• Respond to emails on behalf of the Director for both internal and external communications.
• Support the Director’s personal property investment company by managing the portfolio, liaising with tenants regarding queries and payments, and maintaining updated records.

• Proven experience as a Personal Assistant or similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize daily workload.
• High level of discretion and confidentiality.
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook) and scheduling tools.
• Professional demeanor and attention to detail.
• Flexibility to travel or work irregular hours if needed.