Personal Assistant

Our client, a well-established logistics company, working with major clients across the UK and EU, is seeking a capable and proactive Personal Assistant to support their Operations Director and assist in the smooth running of the Operations department. This is a key role that requires exceptional organisation, a strong work ethic, and the ability to handle varied responsibilities within a busy logistics operation.

The role is fully office based and the successful candidate must have a driving licence and vehicle due to the rural location. Working hours are 9 am to 5 pm, Monday to Friday, although there is flexibility available.

Job Title: Personal Assistant

Job Type: Permanent

Location: Farnham Area

Salary: £30,000 - £35,000 + Company Bonuses

Reference no: 15832

Personal Assistant – Benefits

• Competitive salary with performance-related company bonuses.
• Ongoing training and professional development.
• Progression opportunities within a growing business.
• Free onsite parking.
• Supportive and friendly team environment.
• 25 days annual leave plus bank holidays.
• Company pension scheme.
• Stable, long-term employment in a thriving logistics business.

Personal Assistant – About The Role

• Provide support to the Operations Director.
• Act as a key point of contact for selected client accounts.
• Handle incoming calls and emails, responding or redirecting as appropriate.
• Draft and send emails and correspondence with excellent grammar and tone.
• Prepare and maintain spreadsheets, records, and reports.
• Manage and update electronic and paper-based files and systems.
• Monitor and respond to quote requests.
• Produce and distribute delivery paperwork.
• Assist in coordinating site visits and verifying documentation.
• Process and track holiday requests, timesheets, and work records.
• Support invoice preparation by logging completed jobs and requesting purchase orders.
• Conduct regular checks on licence verifications.
• Organise, maintain, and order office supplies, uniforms, and first aid kits.
• Support internal health & safety initiatives, including fire alarm testing and online training.
• Offer hospitality to visiting clients or partners as required.
• Complete ad-hoc administrative tasks to support wider team needs.

The successful Personal Assistant will have:

• Impeccable written and verbal English, with excellent grammar.
• Strong organisational and time management skills.
• Confident email and telephone communicator.
• Advanced proficiency in MS Office (particularly Excel, Word, and Outlook).
• Experience using CRM or CMS platforms desirable (training provided).
• Previous financial/admin/accounting experience desirable.
• High attention to detail and ability to work methodically.
• Comfortable working both independently and within a close-knit team.
• Flexible, proactive, and responsive to changing priorities.
• Discreet and professional, with a strong understanding of confidentiality.

Howett Thorpe are acting as a recruitment agency in relation to this role and comply with all relevant UK legislation and do not discriminate on any protected characteristics. Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a consultant within 5 working days, please assume that you have not been successful.

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