Personal Assistant

Be at the heart of supporting Scotland's Chief Inspector of Education, helping to ensure priorities are delivered and key relationships are managed effectively.

The Office of the Chief Inspector sits within Education Scotland and provides direct support to HM Chief Inspector of Education and the wider Inspectorate leadership team. The team plays a key role in enabling effective leadership, decision-making and engagement across the organisation and with external stakeholders.

As Personal Assistant, you will provide high-quality executive and corporate support, coordinating competing priorities and ensuring the smooth delivery of day-to-day business. The role's main objective is to enable the Chief Inspector to operate effectively by providing organised, proactive and professional support across a range of leadership, governance and stakeholder activities.

• Monitoring and managing the Chief Inspector’s mailbox, processing incoming and outgoing mail, prioritising information and filtering e-mails, ensuring that items are appropriately allocated, actioned and followed-up.
• Providing support for the Chief Inspector by liaising with internal and external stakeholders at all levels on their behalf, to ensure that enquiries are managed and correctly routed effectively within HMIE.
• Actively managing the Chief Inspector’s calendar, making decisions on meeting requests as appropriate and providing logistical support, commissioning and organising relevant briefing packs/papers and ensuring daily meeting papers are correct.
• Proactive and forward planning of the Chief Inspectors time, ensuring urgent matters are identified and highlighted as soon as possible.
• Providing secretariat support at team and stakeholder meetings for the Chief Inspector, providing logistical support, commissioning and organising relevant briefing packs.
• Obtain relevant management information and reports as and when necessary, including dashboard information.
• Co-ordinating all material and support (including travel), for meetings and visits offsite.
• Managing electronic filing system in accordance with SG guidance.
• Supporting the office of the Chief Inspector and wider Inspectorate with ad-hoc tasks as required.

HMIE is Scotland's independent inspectorate of education. Led by the Chief Inspector, HM Inspectors inspect schools and settings to identify good practice and support improvement. The organisation became an independent body earlier this year following the Education (Scotland) Act 2025. As well as inspecting schools and settings, HMIE plays a crucial role in supplying evidence to support improvement and to inform policy

The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education, health, the economy, justice, housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.

Our staff are part of the UK Civil Service, working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.

We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about what we offer.

As part of the UK Civil Service, we uphold the Civil Service Nationality Rules.