Personal Assistant

An exciting opportunity has arisen for a Personal Assistant to join our client, a leading global FMCG company with Brands such as VO5, Brylcreem and TIGI based at their prestigious facility in Battersea, London (hybrid role working approx. 2-3 days per week onsite but flexibility required, with the remainder of the week remotely)

This is a full-time temporary role to start ASAP for 12 months, working a 37.5-hour week and is paying up to £37,000 per annum, pro rata, depending on experience.

Your Role:
This is a pivotal role supporting UKI ANZ General Manager, Chief Commercial Officer and Chief Marketing Officer also considerable interaction with the whole team globally.

This role requires interaction with a wide range of people, across UL and externally with customers and agencies. The role requires skill at managing the diaries of the leadership team as well as supporting the team of 65 people, leading the team calendar and events schedule, the ability to interact confidently with senior leadership and manage the demands of a diverse Global team. The individual will have the ability to use judgement to make great decisions and optimize the efficiency and effectiveness of the global team.

In December 2023, we announced that UL has received a binding offer from Yellow Wood Partners LLC to acquire Elida Beauty, subject to the usual closing conditions, regulatory requirements, and consultation processes. We expect the transaction to complete in mid-2024. This position will continue within the newly owned organization with no changes to terms or length of engagement.

Key responsibilities include the following:
assistant responsibilities – all calendar management for UKI ANZ General Manager, Chief Commercial Officer and Chief Marketing Officer including travel booking, visa applications, expenses and relocation cost management
with team travel bookings including itinerary organisation, flights, hotels, car hire and taxi bookings
of event budgets
tackling issues related to administrative processes to ensure speed and efficiency
scale conference organisation
meeting and video presence room bookings
global sample orders – commercial invoice creation and customs clearance documentation
starter induction plans and training
and monitor of European marketing spend – raising of purchase orders and SAP goods receipting
of team events, meetings and key workshops – besides scheduling and the logistics, also the preparation of materials and location
rapport with building staff including, the health and safety team, reception and building services

Skills and Experience :
This role requires proven strong experience as a Personal Assistant and experience working in a corporate environment and regional/global organization. It requires discretion and confidentiality, and you need to be comfortable working in an entrepreneurial environment which moves at pace.
Critically, the jobholder must be well organized, able to prioritize tasks of high complexity and be able to build relationships with an international network and key stakeholders across different levels internally and externally.
Excellent written and oral communication skills are important, plus experience in managing office processes and where necessary, developing new approaches to meeting changing needs.
The incumbent must be comfortable working in a virtual environment, embracing new ways of working and using knowledge of the technologies available to support the needs of the GM & his team proactively.
Candidates should have a high degree of maturity, and self-confidence and have strong interpersonal skills.
Solid IT skills are required, particularly Word, Excel and PowerPoint. Accuracy, speed, proactivity, and an ability to ‘get things done’ are vital.

Who we are looking for :
– Comfortable using your own initiative
– comfortable to influence others in an effort to manage the best outcome for the business proactively
for action, & speed to get things done
to take decisions, exercise autonomy.
strong sense of ownership and accountability
strong
to be discrete & manage confidential information
level of resilience and problem solving.
to bring people together / be in a team environment
love to win, and have fun doing it.
to perform under pressure & have fun whilst doing it
& openness

Diversity at UL is about inclusion, embracing differences, creating possibilities and growing together for better business performance. We embrace diversity in our workforce. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.