Personal Assistant

Personal Assistant
3-month contract
London (1 day p/w in the office)
£190.00 p/d

If you’re looking for a career that will help you stand out, join HSBC, and fulfil your potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further. We are currently seeking an experienced individual to join this team in the role of

Personal Assistant

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to a dynamic team of four. In this role, you will play a crucial part in ensuring the smooth operation of daily activities, optimizing efficiency, and facilitating seamless communication within the team.
Responsibilities:

Diary Management:

Coordinate and manage the Manager's team members' schedules, including meetings, appointments, and travel arrangements, to ensure optimal time utilization.
Administrative Support:

Assist with various administrative tasks such as drafting emails, preparing reports, managing documents, and maintaining organized filing systems.
Meeting Coordination:

Arrange and coordinate team meetings, prepare agendas, take meeting minutes, and follow up on action items to ensure deadlines are met.
Travel Coordination:

Arrange travel logistics for team members, including transportation, accommodation, and itinerary planning, to ensure smooth and efficient travel experiences.
Task Prioritization:

Prioritize tasks and requests effectively, ensuring that urgent matters are addressed promptly and efficiently.
Confidentiality:

Maintain confidentiality and discretion in handling sensitive information and documents related to the team's activities and projects.

Qualifications/Experience:

Previous HSBC experience
Proven experience as a Personal Assistant or similar role, preferably supporting a team or manager in a fast-paced environment.
Exceptional organisational and time-management skills, with the ability to multitask and prioritize effectively.
Strong communication and interpersonal skills, with the ability to interact confidently with individuals at all levels.
Proficiency in office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with calendar and email management tools.
Discretion and professionalism when handling confidential information and sensitive matters.
Resourcefulness and the ability to work independently with minimal supervision.
A proactive attitude and willingness to take on additional responsibilities as needed.

If you think you are up for the task and feel you

meet the above criteria

or interested to hear more information, please contact me on

[email protected]

Please note, in the event of a high volume of applications for this role, we will not be able to respond to each individual applicant. Unfortunately, if you have not been contacted within 7 days then we will not be progressing with your application. Thank you for your understanding