Personal Assistant

Job Description

Our client a leading Insurance firm are looking to hire a Personal Assistant to CEO to join their team on a hybrid working basis. The role will be based in the City of London but for 2-3 months will require travel to their Kent office.

As PA you will be responsible for:

Providing dedicated assistance to the CEO and Exec Directors.
Co-ordinating and preparing board packs for Board meetings.
Providing

secretarial/administrative

support to the Exec team including collating documents, presentations, preparing correspondence, arranging meetings, agendas and preparation of tenders.
Organisation of Outlook diary for CEO and other Exec Directors (as required) ensuring effective use of time and preparation of papers and information in advance.
Minute taking for meetings, reporting action points clearly and following up with those responsible to ensure deadlines are met.
Deal effectively with telephone queries from clients.
Managing monthly business and personal expenditure arising from travel, client and staff entertainment, keeping up-to-date records on file and with finance and accounts.
Collating and preparing the monthly administrative reports, financial reports and group exception reports. Ensuring the timely collation of all data from the various departments and prepare the report for circulation.
Undertaking general secretarial duties.
Managing the administration of travel and accommodation arrangements ensuring that such arrangements are in line with company policies and procedures.
Event organisation for CEO and Exec Directors to include attendance at events as and when necessary.
Manage the holiday/attendance records for the CEO’s direct reports.
Assist with any ad-hoc work or projects as requested.

Our Client is looking for:

A polished, confident PA professional
Financial Services experience/ experience in a regulated industry would be preferred
5 years PA experience
Experience in diary management, expenses management, preparing presentations and arranaging meetings and travel.

Our Client Offers:

Up to 48k base salary
Hybrid working
Annual bonus
5% Employer Pension
Private Healthcare and Employee Assistance
Group Life Assurance
Online Discount Portal
Season Ticket Loan