Personal Assistant

Job Title:

Personal Assistant
Job Location:

St James's Square and Sunbury-on-Thames (Hybrid)
Contract Length:

Until the end of 31st August 2024 (possibility of extension)
Industry:

Oil and Energy, Administration
Working Hours:

7.25 per day, 36.25 per week

Role Overview:
You will be required to manage administrative tasks for the SVP Global Business Services (GBS), including diary management, organising meetings.

What you will do:
Management of travel arrangements and expenses for SVP GBS
Management of distribution lists, incoming/outgoing mails and logistics for key meetings, town halls, workshops and events.
You will also provide a link between bp offices and leaders, maintaining a good working relationship with key contacts both externally to bp and other parts of the Group.
There is a need to handle administrative matters in the strictest confidence and maintain all relevant records and files. You may help prepare various documents, correspondence, reports, agreements, presentations, and spreadsheets and track critical deadlines and initiate follow-up actions in a timely manner.

What you will have:
Previous administrative experience at senior level including intelligent diary management
Independent, self-motivated and detail oriented
Intermediate/advanced proficiency in MS office tools
Excellent attention to detail
Good interpersonal skills and ability to communicate effectively at multiple levels in the organisation
Experience of managing global stakeholders
Proficiency in English, strong verbal and written communication skills
Need to be highly organised, systematic in working and being able to cope with ambiguity in a high-pressured environment
Enjoys thriving in a time pressured environment with a sense of urgency and confidence to act quickly
A track record in balancing complex schedules, meeting logistics and priorities
Differentiating between business-critical priorities and other priorities in the management of the diary
Excellent team behaviours
Cultural proficiency, self-awareness, and ability to work in varied cultural environments
When entrusted with confidential information, always handle it with utmost duty of care and tact

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.