Personal Assistant

Salary upto £27,500 (DOE) | Hybrid working | Fixed Term Contract | Full Time

We are currently looking to recruit a PA to provide comprehensive and proactive support to the Divisional Managing Director, and to also support the wider South Coast Senior Management Team on a Fixed Term Contract.

Key Responsibilities of a Personal Assistant

• Maintain and update diaries, identifying and prioritising tasks (using Microsoft Outlook).
• Establish and maintain an email system to support the DMD.
• Manage diverse tasks such as travel plans, calls, meetings, conferences, general queries, correspondence, and minute taking.
• Create and manage reports and summaries for the leadership team on various metrics and data.
• Prepare packs, presentations, materials, and agendas for key meetings and events (using PowerPoint, Word, etc.).
• Organise regional initiatives, social events, and communications.
• Act as an ambassador, building effective relationships with stakeholders.
• Assist with tasks like managing stationery orders and car allocations.
• Communicate with departments such as HR, IT, Fleet, and Payroll.

Skills and Experience Required to be a Successful Personal Assistant

• Experience working in a fast-paced, customer-centric, and changing environment, providing comprehensive PA support to the Managing Director and leadership team.
• Excellent skills in organisation, prioritisation, and time management with strong attention to detail.
• Ability to work proactively and comfortably, using own initiative in a dynamic environment.
• Excellent communication, influencing, and relationship skills with a customer-centric approach, comfortable working with colleagues at all levels.
• Fully proficient in key software packages (Word, Excel, PowerPoint) and confident with Microsoft Outlook (or similar email systems).
• High levels of energy, drive, enthusiasm, with a passion for personal development and team support.

Other Helpful Things to Know

• This role reports to the Divisional Managing Director.
• Hybrid working with a local base in Uckfield; travel to various locations for meetings is required.
• Close working relationships with the wider Leadership Team, Finance Business Partner, all PAs, and the wider BU leadership teams across the Group.