Personal Assistant - B1

This opportunity is only open to applicants who are Scottish Government employees, and are currently 'Priority Movers'. Applications from individuals not currently on the Priority Mover list will be rejected and not considered. 

We have an opportunity for a personal assistant to join the team supporting HM Chief Inspector of Education.

This is an ideal development opportunity for someone looking to broaden their experience in corporate support.

The successful candidate will join HMIE's Executive Support team and directly support the Chief Inspector. The role includes the line management of one PA who supports HMIE's two Strategic Directors.

Responsibilities

• Monitoring and managing the Chief Inspector’s mailbox, processing incoming and outgoing mail, prioritising information and filtering e-mails, ensuring that items are appropriately allocated, actioned and followed-up.
• Providing support for the Chief Inspector by liaising with internal and external stakeholders at all levels on their behalf, to ensure that enquiries are managed and correctly routed effectively within HMIE.
• Actively managing the Chief Inspector’s calendar, making decisions on meeting requests as appropriate and providing logistical support, commissioning and organising relevant briefing packs/papers and ensuring daily meeting papers are correct.
• Proactive and forward planning of the Chief Inspectors time, ensuring urgent matters are identified and highlighted as soon as possible.
• Providing secretariat support at team and stakeholder meetings for the Chief Inspector, providing logistical support, commissioning and organising relevant briefing packs.
• Obtain relevant management information and reports as and when necessary – dashboard information.
• Co-ordinating all material and support (including travel), for meetings and visits offsite.
• Managing electronic filing system in accordance with SG guidance.
• Otherwise supporting the office of the Chief Inspector and wider Inspectorate.

Working pattern

This role is a permanent level transfer position.

How to Apply

Applications for this position will only be accepted from substantive B1 employees. 

Please submit a CV and a statement outlining your suitability for the role, relevant skills and experience, and what you would bring to the team (maximum 500 words).

Vacancy closes at 11:59pm 

Selection Process

All applications will be invited to an informal discussion with the hiring manager.

Informal discussions are to be confirmed.

Further Information

If you have specific questions about the role, please contact alexander.o'[email protected]

Read our Candidate Guide for further information on our recruitment and application processes.