Personal Assistant - Business Coordinator

Love organising, coordinating meetings, and making sure nothing slips through the net? We're looking for a highly organised Personal Assistant to provide key business support to our regional leadership team in a flexible, hybrid working role.

As a Personal Assistant, you'll provide vital business support to the Regional Managing Director, Regional Director, and wider Leadership Team. You'll be at the heart of the region, helping to keep everything running smoothly through proactive organisation, diary management, meeting coordination, event planning, and administrative support. This is an opportunity for someone who enjoys being one step ahead, building strong relationships, and ensuring nothing slips through the net.

This is a part-time role working 25 hours per week, Monday to Friday, typically between 09:00 and 15:00. We can offer flexibility around start and finish times to support a healthy work-life balance.

We offer a hybrid working arrangement, with the flexibility to work remotely where appropriate. While the role is focused on supporting the Regional Managing Director, Regional Director, and wider Leadership Team, there will be occasional travel to regional meetings and events across the region, with the potential for overnight stays when required.

What You'll Be Doing

• Provide comprehensive day-to-day support to the Regional Managing Director, Regional Director, and Senior Leadership Team.
• Manage complex diaries, coordinate meetings, arrange travel and accommodation, and ensure priorities are effectively scheduled and organised.
• Take ownership of inbox management, expenses, business mileage, and other administrative activities, ensuring nothing slips through the net.
• Coordinate regional meetings, leadership events, and customer hospitality activities, including preparing professional PowerPoint presentations and meeting materials.
• Collate information and reports to support departmental activities, ensuring leaders have the information they need to make informed decisions.
• Act as a key point of contact across the business, building strong relationships and directing colleagues to the right information, processes, and contacts.
• Support onboarding activities for new starters, including arranging IT equipment, mobile phones, and corporate workwear.
• Manage departmental invoices, hospitality records, and payment processes while maintaining accurate records to support audit requirements.
• Maintain departmental reporting, including headcount, safety, and operational reports.
• Handle confidential information with professionalism, discretion, and integrity at all times.

What We're Looking For

• Organisation - You love organising, staying one step ahead, and ensuring every detail is covered.
• Communication - You build strong relationships and communicate confidently with stakeholders at all levels of the business.
• Proactivity - You anticipate needs, solve problems before they arise, and take ownership of delivering results.
• Attention to Detail - You take pride in producing accurate, high-quality work and ensuring nothing is overlooked.
• Adaptability - You thrive in a fast-paced environment and can manage changing priorities with confidence.
• Professionalism - You handle sensitive information with discretion and maintain the highest standards of confidentiality.
• Technical Skills - You're confident using Microsoft Office applications, particularly PowerPoint, Outlook, Excel, and Teams.

Why Choose Us?

Quality - We're committed to delivering exceptional service and creating a workplace where our people can perform at their best.

Supportive Environment - Join a collaborative team that values your contribution and supports your development.

Professional Development - We invest in our people through ongoing training, mentoring, and career development opportunities.

Great Benefits - Enjoy a competitive salary, pension scheme, life assurance, and a range of additional benefits.

Flexible Working - We understand that everyone works differently. That's why we offer flexible hours, hybrid working, and the flexibility to work remotely where appropriate.

Meaningful Impact - Play a vital role in supporting senior leaders and helping drive the success of one of the UK's leading builders' merchants.

What's Next

If your application is successful, our Talent Team will contact you to arrange an interview and answer any questions you may have. We are committed to providing reasonable adjustments throughout the recruitment process to ensure you can perform at your best.