Personal Assistant HIWFRS624413

Job Details:

The Role:

We have a vacancy for an important role supporting strategic leaders within our organisation. As a Personal Assistant (PA) you will work directly with strategic leaders to enable effective operations for the Service. You will proactively support Directors, ensuring high levels of standards are maintained at all times.

This is an opportunity for an experienced PA who thrives in a dynamic, fast paced environment - someone who is highly organised, able to use initiative and maintain confidentiality.

As a PA you will:

• Work closely with senior managers to provide support to a range of programmes, commitments and meetings.


• Provide proactive and efficient diary management, coordinating complex schedules, resolving conflicts, and ensuring priorities are aligned with organisational objectives.


• Ensure that all documentation produced is accurate, prioritised to meet changing deadlines and delivered within agreed timescales.


• Compile and issue meeting papers, taking minutes at various meetings and chase actions to ensure the timely and accurate.


• Produce, maintain and improve quality and presentation of documents to provide an effective and efficient service that is consistent with the corporate image of HIWFRS.


• Be proactive and use initiative in anticipating needs, making arrangements and putting procedures in place to ensure senior managers are prepared for their commitments.


• Champion high standards, innovation, inclusion, and our Core Values - ensuring they are lived and embedded across everything we do.

About You:
You’re someone with outstanding organisational skills, with experience of supporting senior managers at an executive level and will have the confidence to work with confidential sensitive issues. You’ll be able to prioritise, deliver with precision, always demonstrating professionalism and credibility.

What we're looking for:

• Ability to plan, manage and prioritise workloads and staff resources.


• Confidence to use own initiative and complete and prioritise work independently.


• Experience of working in an environment requiring attention to detail and a high level of accuracy.


• Experience of arranging meetings and minute taking.


• Ability to form and maintain positive working relationships to foster confidence and trust.

If you're ready to make a meaningful impact across an organisation that makes life safer for our communities, we want to hear from you.

Benefits:

• Local Government Pension Scheme (LGPS)


• Generous holiday entitlement


• Flexible working arrangements including hybrid working


• Salary sacrifice car and bike schemes


• Discounts for emergency services workers at many retailers including Blue Light Card


• Modern office spaces to work from


• Family-friendly leave entitlements

Additional Information:

Personal Assistant Job Description and Person Specification

HIWFRS Values:

• Reaching Further - Inspiring and challenging ourselves and others.


• Showing Respect - Fairness, honesty and integrity in everything we say and do.


• Supporting Others - Listening and acting with compassion and empathy.


• Everyone Playing Their Part - Recognising the contribution we all make.

Vetting Requirements:

This role is subject to a Standard DBS Check.

Contact Details for an Informal Discussion:

Sophie Tustian, PA Team Leader on [email protected]