Personal Assistant / Office Manager

Job Overview

As the Personal Assistant / Office Manager, you will assist with the everyday workings of the MD and COO, and be their right-hand person to support with all aspects of their roles. You will be involved in meetings and follow up actions and make sure they are both organised with the correct information at all times.

Responsibilities and Duties

• Diary management and organising meetings on behalf of the MD & COO
• Prepare in advance of daily and weekly objectives, requesting information from team members
• Take minutes in meetings, writing summaries and following up
• Manage the creation and distribution of Board packs for the quarterly Board meeting
• Support with paperwork, filing and document management for corporate and operational processes / functions
• Organise extensive UK and international travel (trains, flights, hotels) and providing detailed itineraries of all travel
• Ad-hoc projects and research
• General administrative and secretarial duties (phone calls, deliveries, visitors etc.)
• Office management, including replenishment of consumables, team events, general staff management

Qualifications

• At least 1 years' experience as a Personal or Executive Assistant, or similar
• Must be confident and not afraid to take command
• Proven organisational and communication skills with the ability to multi-task and prioritise accordingly based on management objectives
• High level of integrity and discretion when dealing with confidential or sensitive topics
• Computer/IT skills and typing ability, especially with MS Office (Outlook, Word, Excel, PowerPoint)
• Calm, flexible and approachable attitude, able to work under pressure
• Willingness to learn and take on new responsibilities
• Have an excellent command of the English Language (both written and verbal)
• Be proactive in improving processes and enjoy implementing innovative solutions and overcoming back-office challenges
• A real problem solver, who seeks out solutions to obstacles as they arise
• Confident, capable and able to run with tasks whilst not being afraid to ask for help in areas they are unsure of
• Have an affable and outgoing personality with a good sense of humour and enjoy working at a fast pace