Personal Assistant - Port Director

Personal Assistant to the Port Director - part time

Are you an organised, proactive Personal Assistant who enjoys supporting senior leaders, building strong relationships and using technology to keep things running efficiently?

We are seeking a professional Personal Assistant to providd executive support for our new Port Director at King George V Dock in Glasgow, as well as the wider leadership team. This is a varied role at the heart of a busy port and logistics operation, helping to coordinate meetings, travel, events, stakeholder activity and key business priorities.  This role is a part time role working 25 hours per week, based in the office 5 days per week.

Your role

You will provide high-quality executive support, manage complex diaries, arrange travel, organise internal and external meetings, prepare agendas, collate papers and support reports, presentations and business documents. You will also help manage correspondence, maintain accurate records, raise purchase orders and ensure day-to-day administration is handled efficiently and professionally.

As a trusted point of contact, you will work with colleagues, customers and external partners with discretion, care and attention to detail. You will use sound judgement to balance competing priorities, anticipate what is needed and use digital tools to improve coordination and make processes more efficient.

What you'll bring

You will bring:

• PA, executive assistant or senior administrative experience in a busy organisation, ideally operating at scale and pace;


• Confidence supporting senior stakeholders, managing confidential information and coordinating a range of priorities;


• Effective organisation, adaptability and the ability to prioritise while keeping a calm, customer-focused approach;


• Clear communication skills and the ability to build effective relationships across the business;


• Good Microsoft Office skills, including Outlook, Word and PowerPoint, with confidence using technology to plan, organise and communicate;


• Experience preparing papers, agendas, minutes, reports or presentations, and arranging travel, meetings or events.


• Discretion, attention to detail, a positive approach and the ability to contribute in a busy port environment.

Who are we?

You will bring:

• PA, executive assistant or senior administrative experience in a busy organisation, ideally operating at scale and pace;


• Confidence supporting senior stakeholders, managing confidential information and coordinating a range of priorities;


• Effective organisation, resilience and the ability to prioritise while keeping a calm, customer-focused approach;


• Clear communication skills and the ability to build effective relationships across the business;


• Good Microsoft Office skills, including Outlook, Word and PowerPoint, with confidence using technology to plan, organise and communicate;


• Experience preparing papers, agendas, minutes, reports or presentations, and arranging travel, meetings or events.


• Discretion, attention to detail, a positive approach and the ability to contribute in a busy port environment.

What we can offer you

In addition to a competitive salary, we have a strong track record of developing our people to expand their skills and experience and develop their careers.  Valuing and rewarding our workforce is important to us which is why we offer a fantastic range of flexible benefits to choose from, such as:

• 27 days holiday per annum (plus bank holidays)


• Matched Contribution Pension Scheme up to 10%


• Peel Ports Flexible Benefits including salary sacrifice car scheme, healthcare cash plans, Cycle2Work Scheme, critical illness insurance, gyms, retail vouchers


• Commitment to learning and personal development 


• We promote good physical and mental health and can provide additional support to colleagues via our employee assistance programme when required

If you believe you have the skills and experience we are seeking and you want to join a thriving and ambitious place to work, we’d really like to hear from you!