PMO Administrator

Job Title: PMO Administrator
Location: Kent or London office, with hybrid working (Average 2 days per week in the office)
Contract: Permanent (35 Hours per week)
Salary: Up to £32,000 per annum DOE

The role of PMO Administrator
Our client, who is one of the UK's largest charities, is looking for a PMO Administrator to join their established team to help drive program deliverables and best practices. Reporting into the Transformation Programme Office Manager, the successful candidate will collaborate with the wider programme team, business units and third-party vendors in what they do.

Key Responsibilities
As PMO Administrator you will:

• organise and maintain project files, ensuring that documentation is easily accessible
• update and administer the PMO's shared drives, databases, and project management systems (such as Jira, ADO or SharePoint)
• ensure adherence to data management policies
• schedule and coordinate project meetings, prepare agendas, send out invitations, and track attendance
• take meeting minutes, document action items, and follow up with team members on assigned tasks
• arrange logistics for meetings, including room bookings, technical setups, and supporting materials
• track and manage resource availability, ensuring accurate allocation and prevent resource conflicts
• maintain an up-to-date project calendar, including deadlines, key milestones, and holiday schedules
• support PMO processes by creating and updating templates, forms, and process documentation
• help in the onboarding of new team members to the PMO by providing guidance on tools, templates, and project processes
• train project team members on PMO tools and systems
• perform system administration tasks, such as adding new users, setting permissions, and managing access

About You
The suitable candidate should have some prior experience of working in a PMO Administrator role. Candidates should also have the following demonstrable experience:

• experience of supporting project governance and project controls
• knowledge of project life cycle: Understanding the phases of a project (initiation, planning, execution, monitoring, and closing) and common project management methodologies (e.g., Waterfall, Agile)
• strong organisational skills and good attention to detail
• proficiency in Project Management Software: Familiarity with tools such as Microsoft Project, SharePoint, Jira, Confluence, or other PMO-related software to maintain documentation, track tasks, and provide updates

Benefits Package

• Permanent hybrid ways of working where roles allow
• Six weeks holiday plus bank holidays
• A wide range of development opportunities to support personal and professional growth
• Pension scheme with better-than-market employer contribution options
• Social impact benefit schemes

We aim to respond to all applicants within 5 days - to avoid missing out please apply today.