Post Completions Assistant

AJ Chambers is partnered with a Top Boutique Law Firm based in London recruiting for a Post Completion Assistant.

This is a full-time, permanent role joining an established and friendly team.

Swift progression to Property Paralegal is available.

Required qualifications, skills and experience

• Previous experience of post completion work in a property department.
• Working knowledge and understanding of the post-completion process, Land Registry portal and online SDLT submissions

Role

• The prime role is to provide effect support to the property department dealing with post completion procedures through to file closure. As part of your role you may be required to assist with procedures from the point of exchange of Contracts if required.
• The role may include fee-earning from time to time for which you will record time.
• The role will also include but will not be limited to the main responsibilities given below.

Main responsibilities

• To familiarise him/herself with the clients with whom he/she will regularly have contact so as to deal with them with efficiency and professional courtesy but not to give substantive information or advice save on direct instruction from the relevant fee-earner.
• To ensure that client ID is filed in accordance with the procedures contained in the Office Manual.
• To deal with all aspects of post completion file work to include the following:
• Preparation of SDLT returns
• On-line submission and payment of SDLT to HMRC within the required timeframes
• Serving Notices to any Landlords.
• Carrying out of official searches
• Diarising Companies House MR01’s and prepare the form in draft for approval
• Submitting documents to Companies House
• Diarising DS1/END (Discharge Certificates/Electronic Notification of Discharge) and chase lenders where appropriate
• Sending DS1/END/EDS to other solicitors
• Putting indemnity policies on risk
• Sending indemnity policies to other solicitors
• Preparation of all registrations which include complex applications e.g. first registrations, lease extensions, removal of notices alongside straightforward transfers
• Ensuring that notices have been served on freeholders and management companies (as applicable) where the file is leasehold
• Dealing with transfer formalities with management companies/managing agents/landlords
• Dealing with requisitions from HM Land Registry in a timely manner
• Updating Lender Panel Management Portals (e.g. Lender Exchange and LMS) ensuring lenders are kept up to date should registrations be delayed
• Sending/uploading completed registrations to the lender/client
• Scheduling deeds in accordance with the detailed procedures contained in the Office Manual and keeping schedules up to date from time to time
• Ensuring there are no client balances on any files before they are archived
• Closing files once all work is complete
• To assist with procedures from the point of exchange of Contracts if required, such as:
• Drafting transfer /Completion statement for review
• Pre-completion Searches
• Account details telephone verifications
• Preparation of CHAPS forms
• Requesting redemption statements
• To undertake such admin duties as may reasonably require from time to time
• Ensure all correspondence and documents are on SOS and the file is up to date
• To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
• To ensure the confidentiality and security of all firm and client documentation and information.
• To undertake any specific training when required to do so and overall to have a responsibility towards self-development.
• To undergo training in money laundering compliance procedures and at all times to comply with the requirements of the firm's handbook.

For more information please apply direct or contact Jess at AJ Chambers.