Practice Manager

• Location: Winchester
• Job Type: Full-time
• Salary: Up to £60,000

We are seeking a Practice Manager responsible for overseeing the office's operations with a strong focus on finance, compliance, and general management. This role is crucial for maintaining the smooth running of our practice, ensuring financial health, compliance with regulations, and effective human resources management.

Finance:

• Monitor the firm’s cash flow daily and report to directors.
• Manage the credit control system and provide weekly updates to directors.
• Serve as the first point of contact with the firm’s bankers.
• Produce monthly management reports and support the firm’s COFA.
• Liaise with accountants for the annual SAR audit and annual accounts.
• Provide cover for the legal cashier as necessary and assist with VAT returns and month-end processes using Quill.

Compliance:

• Advise directors on compliance requirements, support the COLP, and develop procedures to ensure full compliance.
• Manage client due diligence, file archiving processes, and act as the firm’s SRA Organisation Contact.
• Oversee health and safety audits and procedures.
• Serve as Anti-Money Laundering Deputy, keeping abreast of regulations, attending networking events, and ensuring staff training.

HR:

• Manage CPD requirements, training opportunities, and maintain CPD records.
• Oversee recruitment, from liaising with agencies to coordinating new staff inductions and managing staff exits.
• Maintain accurate records of sick leave and holidays.

Practice Development:

• Assist with development across all offices, manage performance statistics, and oversee the firm’s website and marketing initiatives.
• Manage IT support contracts and assist staff with IT-related issues.

General Management:

• Handle insurance matters, Practicing Certificate renewals, and compliance with Law Society and SRA requirements.
• Manage office equipment maintenance and supplies.

• Previous experience in a legal environment.
• Strong knowledge of HR practices, marketing, and legal compliance.
• Proficient in IT systems relevant to the legal industry.
• Excellent organizational and leadership skills.
• Ability to multitask and manage various project elements simultaneously.