Private Executive Assistant, Milan

Private Executive Assistant – Milan (Full-Time)
Start Date: ASAP | Monday–Friday, 9am–6pm + occasional out-of-hours support | Salary: Negotiable

We are looking for a highly organised, discreet, and proactive Private Executive Assistant to support a single working mother of three in Milan.

This hybrid role blends professional and personal assistance, requiring someone who can anticipate needs, manage multiple priorities, and maintain the highest level of confidentiality.

The position is based out of the client's home office, with flexibility required for occasional out-of-hours support. While only a domestic contract can be offered, year-end tax reimbursement is available.

Key ResponsibilitiesAdministrative Support

• Manage a dynamic calendar of family, personal, and professional commitments
  
  
• Arrange domestic and international travel, including itineraries, visas, and accommodation
  
  
• Handle correspondence, reports, and confidential documentation
  
  
• Maintain digital and physical filing systems
  
  
• Support HR tasks for household staff (hiring, timesheets, rotas, etc.)
  
  
• Oversee property maintenance, booking and supervising contractors
  
  

Personal Assistance

• Run errands and liaise with vendors and household staff
  
  
• Organise personal events, celebrations, and dinners
  
  
• Monitor and manage personal finances and expenses
  
  
• Coordinate family logistics (school, medical appointments, travel)
  
  
• Source gifts and handle personal shopping
  
  

Project Management

• Manage and oversee personal and professional projects (e.g., renovations, property admin)
  
  
• Conduct research and present insights clearly
  
  
• Communicate with external service providers
  
  

What We're Looking For

• Proven experience as a high-level EA or PA
  
  
• Outstanding organisation, multitasking, and time-management skills
  
  
• Self-motivated with the ability to work independently
  
  
• Excellent communication skills (written & verbal)
  
  
• Discreet, professional, and highly trustworthy
  
  
• Strong tech skills, especially in Microsoft Office and calendar tools
  
  
• Flexible, proactive, and solutions-focused
  
  
• ***Candidates must currently be based in Milan and speak fluent Italian and English.***REF LC94029
  
  

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