Probate Administrator

Probate Administrator,
Salary - £25,000 - £30,000 DOE,
Location - Dinnington, South Yorkshire,
Contract - Full time, Permanent

We are seeking an experienced and detail-oriented Legal Secretary to provide vital support to the Partners within our firm. This is a key role in ensuring the smooth delivery of legal services, particularly within our Wills & Probate practice. If you thrive in a fast-paced environment and pride yourself on your accuracy and professionalism, we'd love to hear from you.

As a Legal Secretary, your day-to-day will include a broad range of tasks, all essential to the effective operation of our legal team:

• Document Preparation & Transcription: Accurately transcribe legal documents from handwritten notes and audio dictation. Timely and precise completion is essential.
• Legal Drafting: Prepare legal correspondence, contracts, and agreements, ensuring documents are clear, professional, and compliant with legal standards.
• Client & Witness Statements: Collect, verify, and prepare statements to support legal proceedings, maintaining accuracy and attention to detail.
• Medical Record Summaries: Review and summarise medical documentation where relevant, providing concise insights for casework.
• Correspondence Management: Handle incoming and outgoing communications across email, phone, and post, acting as a professional first point of contact for clients and external parties.
• Client Liaison: Maintain regular, courteous contact with clients, updating them on case progress and addressing inquiries efficiently.
• Call Handling: Screen, direct, and record incoming calls, ensuring all messages and queries are appropriately managed.
• File Management: Organise and maintain physical and digital files, ensuring secure, accurate, and accessible document storage.
• Diary Coordination: Manage calendars and schedule meetings for the legal team, ensuring appointments are efficiently arranged.
• Administrative Support: Assist with general office duties, including preparing reports, supporting casework, and other administrative tasks as needed.
• Court Bundle Preparation: Compile and organise court bundles, ensuring all necessary documentation is included and ready for use.

To succeed in this role, you'll bring:

• 
  Legal Secretary Experience: Proven experience in a legal secretary role, ideally within Wills & Probate or a related legal area.
• Typing Proficiency: Fast, accurate typing and excellent transcription skills, with a strong eye for detail.
• IT Skills: Advanced Microsoft Office skills, particularly in Word, Excel, and Outlook.
• Attention to Detail: High standards for accuracy in document creation, communication, and data management.
• Organisational Strength: Strong ability to multitask, manage competing priorities, and keep everything running smoothly.
• Professional Communication: Clear, confident, and courteous communication skills, both written and verbal.
• Discretion: A trustworthy approach to handling confidential and sensitive information.

If you're a proactive, organised individual who enjoys supporting a busy legal team and working closely with clients, we'd love to hear from you.