Procurement Administration Assistant

Our client is a contractor providing safe, high quality surfacing, civil engineering and infrastructure projects to local authorities and tier contractors throughout the UK on a range of frameworks and projects. 

Given the companies growth trajectory, they are looking to recruit in a number of positions including their procurement team where they require a Procurement Administration Assistant. Ideally you will have experience in administration, specifically with in a procurement environment or hold a CIPS qualification looking to make the first step into Procurement.

The role will collaborate closely with the Procurement Manager and the wider purchasing team. You will also provide support to the finance team, and other departments where required to ensure the smooth operation of purchasing processes. 

• Assist in Sourcing and Purchasing: Help identify and evaluate suppliers, obtain quotes, and negotiate terms and prices for goods and services. 
• Prepare Purchase Orders: Create and process purchase orders accurately and efficiently, ensuring all procurement do cuments are maintained. 
• Track Orders: Monitor the status of purchase orders to ensure timely delivery and fulfillment, addressing any issues that arise with suppliers. OTIF 
• Maintain Records: Keep accurate records of purchases, supplier information and procurement documentation, ensuring data integrity and accessibility. 
• Support Vendor Evaluations: Assist in assessing vendor performance and capabilities, collecting feedback to inform procurement decisions. 
• Conduct Market Research: Research potential suppliers and products to identify cost saving opportunities and stay informed about market trends. 
• Inventory Management: Help manage inventory levels, track stock, and coordinate replenishment of supplies as needed. 
• Administrative Support: Provide general administrative support to the procurement team, including organizing meetings and preparing reports. 

Knowledge/Education/Skills (the following aspects will be required): 

Experience: 

• Previous experience in procurement, purchasing, or administrative roles is advantageous. 
• Communication Skills: Strong verbal and written communication skills are essential for interacting with suppliers and internal stakeholders. 
• Organizational Skills: Excellent organizational abilities to manage multiple tasks and priorities effectively. 
• Attention to Detail: A keen eye for detail to ensure accuracy in purchase orders and procurement records. 
• Technical Proficiency: Familiarity with procurement software and Microsoft Office Suite (Word and Excel Packages) AI is also advantageous.