Procurement and Supply Chain Assistant

Join Kao Data as a Procurement and Supply Chain Assistant - Drive Excellence in AI-Focused Data Centres!

Kao Data leads the industry, pioneering the development and operation of data centres engineered for AI and advanced computing. With a hyperscale-inspired and industrial scale platform, we provide our customers with a secure, scalable, and sustainable home for their compute.

About the Role

We are seeking a highly organised and detail-oriented Procurement and Supply Chain Assistant to join our growing team.

This is an entry-level position for the right candidate to learn and develop a rewarding commercial career in the data centre industry.

The successful candidate will work closely with procurement and finance managers, project teams, subcontractors, and suppliers to support operations and project delivery through accurate financial administration, purchase order management, supplier coordination, and reporting.

This is an excellent opportunity to join a dynamic and expanding business at the forefront of digital infrastructure development.

Key Responsibilities

Financial & Purchase Order Support

• Raise and manage purchase orders accurately and in a timely manner
• Support invoice processing and assist in resolving invoice queries
• Track project spending, commitments, accruals, and outstanding orders
• Maintain precise and up-to-date financial and commercial records
• Assist with cost reporting and budget tracking across multiple projects
• Ensure documentation is compliant with internal processes and procedures
  

Quotes & Supplier Payments

• Process and track quotations from subcontractors and suppliers
• Assist with subcontractor payment applications and verify supporting documentation
• Liaise with internal stakeholders and external suppliers to resolve discrepancies and payment queries
• Support procurement activities and supplier onboarding where required
• Ensure supplier records and payment details are maintained accurately.
  

Contract Administration

• Support the administration of contracts related to projects and maintenance activities
• Maintain contract registers, supplier records, and commercial documentation
• Prepare meeting packs, reports, and project documentation for commercial reviews
• Assist the commercial and project teams with document control and correspondence
• Ensure records are stored and managed in accordance with company standards
  

Stakeholder Support

• Act as a key point of contact for commercial administration queries
• Build and maintain strong working relationships with internal teams, subcontractors, and suppliers
• Provide administrative support to procurement managers and project leadership teams
• Support continuous improvement of commercial and administrative processes
  

What We’re Looking For:

• A positive team player with a willingness to learn.
• Ability to work within a team environment and independently
• Strong attention to detail with excellent organisational and numeracy skills
• Computer Literacy (Microsoft Office package esp. Excel)
• Strong communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• High level of accuracy and commitment to maintaining quality records.

Why Kao Data?

• Be part of an innovative and rapidly growing AI data centre leader.
• Opportunities for professional growth and leadership development.
• Work in a dynamic and collaborative environment.
• Engaging team events that strengthen workplace culture and connections
• Private Medical – private health insurance including dental and optical cover.
• Holiday – 25 days annual leave plus UK Bank Holidays
• Pension – Salary Sacrifice Pension
• Parental Leave – Enhanced Maternity and Paternity leave
• Life Assurance & Income Protection
• Mental health support - 24/7 access to mental health support via our employee assistance programme, and a trained team of Mental Health First Aiders
• Giving back – 2 Charity volunteering days a year.
• Electric Vehicle - Salary Sacrifice Scheme
• Optical BenefitAccess to Unum’s Help@Hand