Procurement Coordinator

Job Title: Procurement and Materials Coordinator

Duration: 6 months (extension likely)

Pay rate: Negotiable on experience

Location: Bristol (on site)

Role Summary:

Support the Procurement and Material Control function to ensure the availability of all parts required for the build of various complex systems in a low-volume manufacturing environment.

Key Activities:

Action RFQs and POs from purchasing BOMs and requisitions to ensure components are available for system builds to meet demanding delivery schedules across both R&D and production.
Process quotes received and support vendor selection based on price, delivery, and quality, enabling timely customer product delivery. Expedite materials and manage order changes, escalating where necessary.
Support goods-in, quality control, and stock management processes ensuring all material transactions are recorded in the MRP system. Work with the engineering and production build teams to ensure material handover is clear and flexible according to project needs.
Provide timely progress and status reports to the Procurement Lead.
Develop and maintain positive, respected relationships with engineering, procurement, build, and customer teams.

Essential responsibilities:

Generate POs and follow up with suppliers to ensure timely delivery.
Support goods-in, stock control, and kitting functions - monitor inventory and maintain accurate system transactions for all stock movements.
Ensure batch and serial traceability requirements are met across purchasing, receiving, and inventory transactions.
Report any delays or deviations in a timely manner to the procurement and engineering teams.
Support other business functions according to business needs.
Maintain accurate records of procurement activities - POs raised, deliveries received, using existing software and database tools.
Support general procurement and material control administration as required.

Qualifications / Requirements:

3-5 years' experience in purchasing, planning, or materials roles within a manufacturing environment.
Hands-on experience with ERP/MRP systems.
Working knowledge of batch and serial traceability processes and documentation.
Able to read engineering drawings and understand manufacturing processes.
Willing to take on a variety of tasks according to business needs.
Proficient in Excel.
Strong communication and supplier relationship management skills.
Enthusiastic about supporting business needs and helping the team achieve goals in a dynamic environment.

Desired characteristics:

Experience with ERP/MRP systems
Materials Control experience in a manufacturing environment
Strong Communication skills (written and oral)
Highly organised with strong attention to detail and a disciplined approach to transactional accuracy.
Proactive and responsive, with the ability to manage priorities and follow through on actions in a fast-moving environment.
Strong problem-solving mindset, with the confidence to identify issues early and escalate where appropriate.
Able to work effectively across cross-functional teams, building positive relationships with engineering, procurement, quality, and production colleagues.
Reliable and adaptable, with a willingness to support a broad range of tasks according to business needs.
Committed to maintaining high standards of record keeping, compliance, and batch/serial traceability.
Customer-focused, with an understanding of the importance of delivery performance, quality, and clear communication.

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