Procurement Officer

Job DescriptionExcellent Opportunity to work for a company whos goal is to lower carbon emissions and make the world a better place.Hybrid, 2 days in the office, 3 from home.£Salary £37,000 - £42,000 and excellent benefits where the employees really matter.Location: Canary WharfRole Summary:The Procurement Officer will report to the Procurement Specialist. The role will work closely with the Legal, Data Protection, and Finance teams to support the end-to-end procurement processes, the supply chain management activities, the compilation of associated financial data required for internal and external reporting and supporting the P2P operational activities. The aim is for this role to be an integral part of the Procurement team, ensuring internal and external governance are adhered to, through effective and efficient procurement activities.Skills Knowledge and ExpertiseEssentialMinimum 3 years’ previous procurement experience.Familiar with public sector procurement regulations.Good administrative/organisational skills and attention to detail.Knowledge of the procurement cycle and the common procurement routes for public sector organisations.Understanding of contractual terms and conditions, contract law and latest thinking in procurement.Experience in using procurement /finance systems.Good skills in Office specifically Word & Excel.DesirableExperience in working in a public sector organisation.Qualified to degree level in a relevant discipline, or Professional qualification in purchasing or appropriate experience.Key ResponsibilitiesOperational Duties:Provide operational support to Purchasing and Accounts Payable in relation to the P2P process.Maintaining the contract register, collating information, and assisting with the production of the procurement dashboard.Analysing contract spends for internal and external reporting.Updating the procurement and finance information held on the intranet, such as templates, guidance, procurement hub data and team site contents.Undertake tendering activities including supporting the team with reviewing ITT scopes of requirements, evaluations, presentations and contract awards for a wide range of goods & services.Reporting Duties: Providing timely reports as required by the Procurement & Supply Chain Manager which may include pipeline, SME and Commercial standard, savings and any associated reporting in relation to the Cabinet Office/DESNZ spend controlsReporting on and updating contract management records (e.g. contract management plan/operation summary, contract performance, audit, and risks etc)Download data and produce reports incorporating spend data, contract values, and other related financial informationCompliance:Ensuring audit and data protection requirements are adhered to, completing key procurement/ data protection documents, checking documents with appropriate approvals, and archiving or clearing unnecessary records regularly.Collate and circulate updates to colleagues on Cabinet office consultancy/ digital spend controls, latest Procurement Policy Notices, and public procurement regulationsSupporting the team/service users with operational supplier performance management and developing key relationships with customersProcess and present data to facilitate the effective monitoring of contracts, reviewing and recording the commercial benefits, status of procurement projects, cost -benefit analysis and commercial risksEnsure all contracts and associated paperwork are current, signed and filed correctly.Collaborating with service users/stakeholders and undertaking appropriate procurement processes under the guidance of the Procurement Specialist.Advisory services:Working with internal and external stakeholders to facilitate procurement projectsUndertaking sourcing activities and market research, through desk top activities and stakeholder engagementUndertaking due diligence checks (D&B, annual reports & companies house checks) on new suppliers, carrying out supplier reviews as requiredAssisting the business to track invoices against POs and contractsUsing the company’s systems provide support to the procurement and finance team (e.g. Sage, e-tendering portal, Supply Chain Management portal etc)Help deliver operational training to colleagues (e.g. Sage Procure - Pay system, sharepoint etc)