Production Admin Assistant

Job Description

We are looking for a Production Admin Assistant to join our production team and assist Senior Production Coordinators to secure timely and successful deliveries.

Responsibilities :

• Assist the Senior Production Coordinators to accurately update and maintain PO information on internal systems.
• Setting up new

products/suppliers,

download reports from in house system.
• Working closely with Design team in reviewing packaging requirements for customers.
• Track and update internal shipping schedule and cross check packing lists against scheduled shipments. Adjust shipment schedule were applicable.
• Proactively follow up orders weekly with factories and chase shipment samples, QC reports and any documents for approval prior to shipment.
• Quality checking samples against approved pre-production samples
• Attend production meetings with Senior production coordinators and factories where required.
• Raising invoices
• Check and approve supplier invoices, liaise with finance team to arrange payments.
• Cross check packing lists and delivery note against purchase orders.
• Upload images on licensed portals.
• Prepare commercial invoices for custom clearance.
• Assist Senior Production Coordinator in any additional tasks to ensure timely production and delivery of all orders.

What we need from you:

• Minimum 2 years’ experience in working within administration in the fashion industry.
• Strong organizational skills with the ability to prioritize.
• Experience working with factories/ suppliers based in the Far East and India.
• Being highly driven and able to work under pressure to meet deadlines
• Proactive with problem solving skills and strong attention to detail
• Outstanding communication skills both externally and at all levels internally.
• Excellent knowledge of Microsoft Office, in particular, Excel.
• Willing to adapt and take on new challenges and driven to continually improve.
• Enthusiastic, self-confident and self-motivated.