Project Administrator

Project Administrator

Salary Range: £30,000 - £35,000
Reporting to: Senior Management Team
Contract Type: Full-time, Permanent

Location: Guildford -Free parking on-site (Office Based)

Hours: Monday to Friday with alternating shifts per week (08:00 to 17:00 / 09:00 to 18:00 )

Benefits:20 days holiday + BH, with additional holiday, Pension Scheme, Friendly team & So Much more!!

Role Overview: We are seeking a highly organised and experienced Project Administrator to support the Senior Management Team in the delivery of construction and maintenance projects. The ideal candidate will bring a strong background in site administration, compliance documentation, and stakeholder coordination, with the ability to manage multiple priorities across a fast-paced environment.

Key Responsibilities:

• Provide administrative support to the Senior Management Team across multiple projects
• Maintain and update compliance documentation via internal and external portals.
• Manage daily site administration tasks such as:
  • Site diaries
  • Visitor bookings and security coordination
  • Site inductions and qualification certificate filing
• Ensure all Health & Safety documentation is current and accessible
• Coordinate and minute weekly subcontractor meetings, distributing notes to relevant stakeholders.
• Support project tracking and reporting using internal systems and client portals.
• Liaise with engineers, subcontractors, and clients to ensure smooth communication and project updates.
• Assist with procurement tasks such as ordering parts and PPE, and preparing quotations and invoices.
• Monitor service level agreements and escalate issues as needed to ensure contractual compliance.

Essential Skills & Experience:

• Proven experience in a Site Manager, Project Administrator, or Contracts Administrator role within construction or maintenance sectors.
• Strong understanding of compliance and health & safety requirements in construction environments.
• Proficient in using shared drives, project management systems, and client portals.
• Excellent organisation and communication skills.
• Ability to work independently and manage multiple administrative tasks simultaneously.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.