Project Administrator

Salary: Up to £32,000 per annum
Location: Woking, Surrey
Hours: 8:30 AM – 5:00 PM Monday to Friday

We are looking for a highly organized and detail-oriented Project and Order Administrator to join our team. This dual-role position involves booking customer orders into internal systems and supporting project administration activities to ensure smooth and efficient operations.

Project Administration

• Monitor and update project cost forecasts
• Create system requisitions based on Supervisor and Project Manager input
• Track actual costs versus plans and report deviations
• Prepare revenue and cost plan updates for forecast reviews
• Ensure correct cost elements and activities are used in bookings
• Administer change orders and variation sales
• Manage system status for sales recognition, order closure, and archiving

Sales Order Administration

• Accurately and promptly book received orders into internal systems
• Validate project categorization and ensure all booking requirements are met
• Confirm the quality and completeness of order information
• Ensure consistency and accuracy of planned revenue and cost plans
• Configure billing plans in line with agreed terms
• Verify project profitability and customer data
• Manage role assignments and scheduling information
• Provide order booking details to the operations team

Key Requirements

• Basic knowledge of Microsoft Excel and Outlook
• Experience in reporting and general administration
• Strong communication skills, both written and verbal
• Highly organised and able to manage multiple tasks simultaneously
• Familiarity with SAP and Salesforce is desirable