Project Administrator

The Client Services department delivers a varied portfolio of healthcare projects. The Project Administration Support role provides essential administrative and coordination support to ensure project teams operate efficiently and effectively.

This role is suited to someone with strong organisational skills, attention to detail, and an interest in supporting project delivery processes. The successful candidate will be responsible for maintaining accurate project documentation, keeping action and decision logs updated, coordinating meetings, and supporting communication between internal teams and stakeholders.

Main Duties

• Provide day‑to‑day administrative support to project teams across multiple projects.
• Update and maintain project action logs, decision logs, risk logs, and key project documents.
• Track stakeholder actions, follow up on outstanding items, and ensure timely completion.
• Support the preparation of project documentation, including agendas, slide decks, trackers, and briefing notes.
• Arrange internal and external meetings, including scheduling, preparing agendas, distributing materials, and capturing accurate minutes/notes.
• Record and circulate meeting minutes within agreed timescales, ensuring actions and owners are clearly identified.
• Maintain shared folders and document management systems to ensure files are up to date and easy to navigate.
• Assist with compiling project status updates, reporting templates, and KPI tracking documents.
• Support internal communication by documenting key client interactions, updates, and required follow‑up actions.
• Undertake routine coordination tasks such as arranging calls, updating planners, and assisting with client‑facing reporting.
• Escalate risks, delays, or issues to the Project Manager or Head of Major Projects in a timely manner.
• Contribute to process improvement by suggesting efficiencies or updates to admin processes.
• Any other reasonable tasks as requested by your line manager.

Experience- Essential

• Experience in an administrative or coordination role.
• Confidence working with documentation, trackers, and logs.
• Strong organisational skills and ability to prioritise tasks.
• Ability to support multiple colleagues and projects simultaneously.

Experience – Preferable

• Experience working in project-based environments.
• Exposure to the healthcare, pharmaceutical, or NHS sectors.

Key Skills

• Excellent organisation and time‑management skills.
• High attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to capture clear, concise, and accurate meeting minutes.
• Confidence working with Microsoft Excel, Word, and PowerPoint.
• Ability to follow instructions and work collaboratively as part of a project team.
• Proactive, with a willingness to take ownership of tasks.

You work hard for us; we work hard for you. It is that simple. And we know, it sounds too good to be true (we hear that a lot). But trust us, this could be the best decision you make. 

• Bank holidays, plus 25 days annual leave, increasing to 28 after 5 years 
• Buy & Sell Holidays
• Enhanced Maternity and Paternity Leave
• 1 Occasion Day each year; this could be your child’s first day of school, their nativity play, or your own birthday – the choice is yours! 
• Healthshield
• Cycle to Work Scheme
• Tech Scheme
• Electric Car Scheme
• Subsidised company events and gatherings  
• Well being support from our qualified Mental Health First Aiders, as well as via our health scheme 

If you want to join us as our Project Administrator - click apply now!