Project Administrator (Maternity Cover)

About the Role

This role is aThis is a fixed-term maternity cover position based in our Swansea office. We are seeking a highly organised and proactive Regional Delivery Administrator to provide reliable and professional administrative support to our Regional Delivery Team. This is a fast-paced and varied role, supporting project delivery across multiple workstreams while ensuring documentation, compliance and operational processes are managed efficiently and accurately.

The successful candidate will play a key role in supporting project teams, maintaining documentation standards, coordinating logistics and contributing to the continuous improvement of delivery processes.

Key Responsibilities

Project & Delivery Support

• Produce and maintain project folders, construction Health & Safety folders and associated project documentation.
• Manage and upload documentation to client systems including Twexnet, ProjectWise, BCDE and SharePoint.
• Control and issue project documentation including:
• Issued drawings and documents
• As-built drawings
• O&M manuals
• Testing and commissioning documentation
• Coordinate and collate Operation & Maintenance (O&M) manuals, including management of external suppliers.
• Host and record regional labour allocation meetings.
• Attend project handovers and client meetings, taking accurate notes and recording actions.
• Support project teams with:
• Cost-to-complete documentation
• Procurement schedules
• Meeting minutes
• General administrative tasks

Office & Operational Administration

• Arrange accommodation for project delivery teams within agreed budgets and timescales.
• Liaise with staff, accommodation providers and Finance teams to coordinate bookings and payments.
• Ensure van files and vehicle inspection records are maintained.
• Coordinate weekly H&S audit documentation and distribution.
• Ensure office documentation, safety notices, policies and insurance records remain current.
• Maintain office supplies including stationery, IT equipment and first aid kits.
• Support the Regional Manager with meetings, training sessions, client events and office administration.
• Assist with procurement activities using the company corporate card.

Stores & Facilities Coordination

• Support and monitor the Stores Person to ensure:
• Weekly inspections are completed
• Stock levels are maintained
• Orders are processed
• Servicing and inspections are arranged
• Vehicle inspections are completed
• Coordinate office maintenance and facility-related actions.

Information Security

• Maintain vigilance regarding information security and report suspicious activity to IT.
• Follow company procedures relating to data protection and secure use of information systems.

Experience & Knowledge

• Previous experience in an administrative or coordination role.
• Strong working knowledge of Microsoft Office packages, particularly Excel, Word, PowerPoint and Outlook.
• Confident and professional telephone and communication skills.
• Experience managing documentation and multiple priorities in a busy environment is desirable.

Core Skills & Competencies

• Strong organisational and multitasking abilities.
• Excellent communication skills across all mediums.
• Reliable, flexible and highly committed.
• Strong attention to detail and problem-solving skills.
• Ability to work under pressure and meet deadlines.
• Team player with a positive and approachable attitude.
• Honest, professional and enthusiastic approach to work.

BENEFITS OF WORKING FOR BRIDGES

RoSPA Gold Medal winner, Bridges - is an excellent company to work for and a great place to develop your career. Our goal is to exceed the very highest standards and ensure our people work in a culture of health, safety and well-being.

We are currently holders of the Armed Forces Covenant Gold Award, which reinforces our commitment to supporting the armed forces community.

We are a family-run business with a friendly and welcoming culture, and we are dedicated to helping our employees learn, develop, and achieve success - along with us and throughout their careers.

Bridges also offers an excellent benefits package:

• Competitive salaries
• Health cash plan with Healthshield
• Standard Life Pension Scheme - 5% company contribution
• Life Assurance Scheme
• Employee Discount Scheme
• Bike 2 Work scheme
• Training and development opportunities
• Employee referral scheme - £1,000 if you successfully introduce someone
• Employee recognition schemes
• Enhanced Maternity and Paternity pay

When you join us, you’ll be part of our exciting journey.

Wherever your journey begins with us, through mutual engagement, we’ll make sure you are supported and invested in. We believe in ‘team bridges’ and leadership at all levels with our guiding principles: Safe People, Happy People, Sustainable Business.

Come and be part of our team!

Bridges is an equal-opportunity employer and is committed to ensuring equality and diversity within the workplace