Project and Documentation Coordinator

About us

Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education.

For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.

What we can offer

• Competitive salary
• 25 days paid holidays and sick pay
• Comprehensive benefits package including 7% match pension, free life assurance, employee assistance program, employee referral scheme, employee discounts including high street brands, cycle 2 work scheme and discount on Johnson Controls security products.
• Extensive product and on the job/cross training opportunities with outstanding resources available
• Encouraging and collaborative ethos
• Career development through various career ladders
• Dedication to safety through our Zero Harm policy
• Access to business resource groups and training on things we value.

What you will do

Support a team of contract design engineers and project manager, ensuring that project requirements are co-ordinated and expedited so that orders are delivered to customers’ requirements and requested delivery dates. Coordinate shipping, expediting, and resolving project related issues.  

How you will do it

• Provide support to a team of project managers and engineers.
• Liaison and negotiation with both suppliers and customers
• Internal liaison with Design and Production departments, to collate accurate & timely information.
• Attending meetings with project managers to discuss progress.
• Requisitioning and expediting project specific materials and resolving supplier’s invoicing issues.
• Generating all necessary documentation for the Production department
• Generating all necessary documentation for sub-contractors who deal with packaging & collection.
• Maintenance of accurate computer records and contract files
• Handling administrative tasks for the project manager and team members to keep the project running smoothly.
• Supporting project execution withing budget and established deadlines
• Coordinating all project team members so workflow remains on schedule.
• Managing documentation returned, VDRs and creating weekly documentation resorts.

What we look for

• Ability to prioritise work & work independently.
• Enthusiasm & confidence in dealing with customers & suppliers.
• Experience of collating information
• Good computer skills, including use of Microsoft Word & Excel applications.
• Ability to work in fast paced environment.
• The ability to trust their intuition with minimal supervision.
• The ability to work well in a group setting.

Due to the nature of this position, we are only able to consider applicants who currently have the unrestricted legal right to live and work in the UK. We are unable to provide sponsorship or assist with visa applications for this role

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