Project Co-ordinator at Hello Magazine in London

Your mission

The role of the Project Coordinator is to support the Creative Suite within HELLO!’s Commercial Department by managing the delivery of live campaigns and support the wider sales team with pre-partnership management. This is a hands-on role, balancing multiple campaigns across HELLO!’s platforms.

Key Responsibilities

Support the team with the project management of print and digital creative campaigns, including advertorials, shoots, branded content, competitions and social posts, as well as events and audio/podcasts.
Act as the lead point of contact for clients with booked campaigns.
Assist in managing standard online competitions, giveaways and promotions.
Work closely with the Digital Campaign Manager on post-campaign reports for clients with recommendations for future bookings.
Assist with the photoshoot process for commercial campaigns (booking models, photographers, studio, catering, etc), including liaising with agencies on costs and managing the invoice process.
Have strong relationships with internal stakeholders (subeditors, creative directors, writers, ad ops), ensuring they are fully briefed on campaigns.
Create and maintain relationships with external stakeholders (client, agency, studios, models, stylists, photographers, videographers, couriers, suppliers)
Create approximate timelines to provide to the sales team in the pitch stage of partnerships.
Create timelines when a campaign has booked, adhering to this as strictly as possible, but also allowing for a shift in prioritisation as new bookings come in (and managing the client when there is a change of plan).
Providing clients with the correct briefing form(s) for their campaign, ensuring it is fully filled in before sharing with the creative team to brief them and begin production.
Send clients weekly updates on delivery of their campaign when necessary.
Assist with ad-hoc and admin tasks to support the wider team.

Your profile

Must be professional, diligent, and proactive.
Excellent communication and organisational skills.
Ability to demonstrate project management of previous campaigns (preferable).

Experience

Must be professional, diligent, and proactive.
Excellent communication and organisational skills.
Ability to demonstrate project management of previous campaigns (preferable).
Knowledge and understanding of the digital and print media landscape preferred.
Commercial and competitor awareness.
Demonstrate the ability to learn quickly and have a willingness to want to learn new things.

Qualifications

Knowledge and understanding of the digital and print media landscape preferred.
Commercial and competitor awareness.
Demonstrate the ability to learn quickly and have a willingness to want to learn new things.

Benefits

As well as getting to work with an amazing team on exciting projects, the role offers the following:

25 days annual leave per year (for full time employees)
1 birthday day per year
Private Medical Scheme
Employee Assistance Programme
Life Assurance currently 6 x salary
Generous Employer Pension contributions
Group Income Protection Scheme
Plus all of the perks of working for a fun media company!

About us

MISSION STATEMENT

To influence and inspire with relevant, exclusive and entertaining content in a positive, celebratory and kind environment via stringent editorial integrity.

History of Hello

HELLO! is a market-leading lifestyle and celebrity publication, known for its positive and celebratory reporting and unrivalled showbiz exclusives which have been entertaining audiences since 1988.

Over the years, its digital brand has transformed from a small legacy publishing site into an influential global website.

HELLO! is part of the HOLA group, who launched ¡HOLA! magazine in Barcelona in 1944. The husband and wife team of Antonio Sánchez Gómez and Mercedes Junco Calderón launched the publication with the aim of adding some sparkle to their readers’ lives. Always positive,¡HOLA! and HELLO! continue to remain true to the guiding principles of a new type of journalism - always positive, highly visual and celebratory, allowing readers a moment of escape into the worlds of the rich and famous to inspire, brighten and entertain.

With offices in London, New York and Toronto, HELLO! Magazine is now a 24-hour global website, with unique user experiences in our three main audience territories of the UK, US and Canada.

Our readership is more global than that however, with audiences also visiting the site from Australia, India, Europe and all other parts of the world.

Project Co-ordinator

Job Description - Project Co-ordinator