Project Coordinator

FTC Project Coordinator 

Location: Milton Keynes, United Kingdom | Full time / Part Time

About SWARCO  

At SWARCO, we develop, support, and maintain intelligent traffic and urban mobility systems that keep towns and cities moving safely and efficiently. As part of the global SWARCO Group, we work across software, systems, and support services to deliver reliable, long‑term solutions for our customers.

Overview 

We are looking for an organised and proactive Project Coordinator to work closely with the Engineering Manager, and engineering teams, on a 12 month fixed term contract to support the planning, coordination, and reporting of projects across the Software Engineering and Project Engineering teams based in Milton Keynes. This role will provide structure and visibility across multiple projects helping to ensure budgets are tracked, resources are used effectively, and delivery impacts are clearly understood. This is an excellent opportunity for someone looking to develop a career in project coordination, PMO, or project management within a global technology and engineering business. 

Key responsibilities include: 

• Tracking progress, milestones, dependencies, and risks across ongoing work 

• Tracking engineering timesheets to ensure accuracy against activity 

• Tracking spend against planned activity 

• Identifying and highlighting resource conflicts and delivery impacts 

• Supporting prioritisation of decisions by outlining trade‑offs and dependencies 

• Producing clear and concise project and budget reports for management review 

• Maintaining accurate project documentation and records 

• Assisting Engineering Manager with administration tasks 

On a day‑to‑day basis, you will: 

• Liaise with Software Engineering and Project Engineering teams to gather progress updates 

• Track actual versus planned spend and flag variances early 

• Track weekly timesheets for accuracy against engineering activities 

• Prepare reports to provide visibility of status, budgets, and risks 

• Update and maintain project schedules and trackers 

• Identify and report resource conflicts 

• Support planning meetings and internal reviews with up‑to‑date information 

• Assist Engineering Manager with continuous improvement of planning and reporting processes 

• Assist Engineering Manager with administration tasks 

What we are looking for 

Essential: 

• Experience in a project coordination, PMO, planning, or support role 

• Strong organisational and time‑management skills 

• Confidence working with project plans, spreadsheets, and reports 

• Basic understanding of budgets or cost tracking 

• Ability to communicate clearly with technical teams and stakeholders 

• Comfortable working across multiple priorities at the same time 

• Good attention to detail and a structured approach to work 

• IT‑literate with good Microsoft Office skills (Excel, Word, Outlook) 

Desirable: 

• Experience working in an engineering environment 

• Exposure to project planning or tracking tools (e.g. Planner, Jira, MS Project) 

• Experience supporting internal or operational improvement projects 

What we offer 

• Salary up to £33,000 pro-rata 

• 25 days paid holiday pro-rata 

• Annual Leave for your Birthday and bank holidays 

• Part-time hours to suit 

• Employee discounts portal - Perkbox 

#ITS

#LI-EW1