Project Coordinator - Canterbury

Title: Project Coordinator

Position: Permanent 

Location: Canterbury 

Overview 

Due to continued business growth, we are seeking an experienced Project Coordinator with a strong financial background to join our dynamic team. This role involves working closely with Regional and Project Managers to ensure the successful delivery of projects and operational excellence across our Kent Region, based in Canterbury. 

Key Responsibilities 

Financial & Administrative Duties 

• Process sales invoices accurately and in a timely manner  

• Conduct project financial reviews, including applications and invoicing  

• Manage purchase invoice processing and supplier statement checks  

• Produce and issue purchase orders  

• Maintain and organise project documentation within job folders  

• Update operations project managers and maintain invoice forecast sheets  

Project & Operational Support 

• Support Regional Managers and Project Managers in day-to-day operations  

• Assist onsite BMS engineers with administrative and coordination tasks  

• Liaise directly with suppliers to support project delivery  

• Monitor and chase outstanding payments  

Sales Administration Support (Initial 6-Month Period) 

As part of the Safe & Sound integration and to support business continuity, this role will include responsibility for sales administration activities during the initial 6-month period. These responsibilities are intended to transition into a dedicated role in due course. 

Key duties will include: 

• Logging all incoming quotes into the central tracking system  

• Issuing quote documentation to the relevant salesperson in a timely manner  

• Following up with customers after quotes have been issued to support conversion  

• Maintaining and updating the quote and sales forecast tracker  

• Ensuring accuracy and visibility of pipeline data for reporting purposes 

Customer & Stakeholder Communication 

• Act as a point of contact for customers when required  

• Resolve customer queries and requests efficiently  

• Build and maintain strong working relationships with internal and external stakeholders. 

Skills & Experience Required 

• Proven experience in a similar Project Coordinator and finance-based role (essential)  

• Experience within the construction or BMS industry (advantageous but not essential)  

• Strong financial and numerical skills  

• Excellent written and verbal communication skills  

• High level of accountability and attention to detail  

• Strong organisational and time management skills  

• Ability to build effective working relationships across teams  

Personal Attributes 

• Proactive and self-motivated  

• Detail-oriented with strong problem-solving ability  

• Able to prioritise workload and meet deadlines  

• Team player with a collaborative mindset  

Package & Benefits 

• Competitive salary + benefits 

• Death in Service cover 

• UK Healthcare cash plan 

• Enhanced sickness and family leave policies 

• Employee Assistance Programme 

• Cycle to Work Scheme