Project Finance and Systems Coordinator

Your key responsibilities will include:

• Ensure projects in CMAP are set -up accurately and consistently, capturing all relevant information, fee structures and client details.
  
• Support Project Managers with fee invoice generation.
  
• Record external contractor invoices and SERs in CMAP and ensure they are scheduled for client billing.
  
• Create and maintain KPI reporting from CMAP.
  
• Contribute to ongoing system improvements.
  
• Review new projects in CMAP to ensure consistent set up and correctly completed fields
  
• Update CMAP for project changes (e.g novation, billing client changes, adding client PO numbers).
  
• Review project scope adjustments in CMAP and ensure clients are notified.
  
• Prepare draft invoicing in CMAP ahead of month -end for Project Managers to review.
  
• Record outside contractor invoices and SERs in CMAP, scheduling billing in line with original quotes.
  
• Track client POs, verifying alignment with original fee proposals and terms.
  
• Support month -end staff expense claims processing.
  
• Download and cross -check SERs against credit card payments.
  
• Produce monthly KPI reports for Project Managers.
  
• Identify and report patterns or root causes of project financial underperformance or risk.
  
• Contribute to CMAP template development to enable further automation.
  
• Support the implementation of a PO system and virtual credit card integration.
  
• Perform ad hoc administrative duties as required.
  
• Ensure timely and accurate data entry and reporting.
  
• Keep the Financial Controller and Senior Finance Assistant informed of any issues.
  
• Follow company QA and H&S standards relevant to the role.
  
  

• Strong understanding of project administration, reporting and invoicing 
  
• Experience using project and or financial management systems 
  
• Strong analytical and communication skills
  
• Ability to liaise with others at all levels
  
• Highly organised with excellent attention to detail