Project Information & Systems Administrator

Company : Zha Incorporated

Job Type : Full Time

United Kingdom

Job Description - Project Information & Systems Administrator

Key points

We are seeking a highly organised and detail-focused Project Information and Systems Administrator to join our Finance team.

In this role, you will administer and maintain our Project Information Management (PIM) system, ensuring accurate data, completing project and employee setup, and supporting the integrity and reliability of our project accounting information. This is an ideal role for someone who enjoys administrative work, data collection, and maintaining well-structured systems, and who takes pride in accuracy and consistency.

Main responsibilities

PIM Systems Administrator

Administer Deltek PIM on a day-to-day basis.
Manage user lifecycle administration, including new starters, leavers, permission changes, and record updates.
Set up new projects and maintain project information to support accurate project accounting.
Ensure the PIM database is accurate, resolving legacy data issues and monitoring data quality.
Upload and organise documents in the Document Management System (DMS).
Deliver user training and onboarding sessions as required.
Troubleshoot and resolve system issues with users and Deltek Support.

Data & Information Management

Extract and log key information from documents, including commercial and project metadata.
Conduct research to source relevant industry and market information.
Perform data collection, cleansing, and structured data entry across PIM and Excel datasets.
Support ad hoc administrative tasks.

Skills Required

University degree or equivalent relevant experience.
Experience working with business systems or administrative platforms.
Comfortable working with high volumes of structured information.
Intermediate MS Excel skills (lookups, pivot tables, data cleaning).
Strong numeracy and high accuracy in data entry.
Excellent attention to detail and organisational skills.
Strong communication skills for supporting and training users.
Ability to identify and resolve user issues.
Ability to work independently and collaboratively.
Ability to manage multiple tasks and prioritise effectively.

Desirable skills:

Experience with Deltek PIM, Deltek Project Accounting, or similar systems.
Experience within architecture, engineering, or construction.
Experience supporting project accounting or project lifecycle processes.
Prior involvement in data cleansing or system housekeeping tasks.
Experience with Deltek PIM, Deltek Project Accounting, or similar systems.
Experience within architecture, engineering, or construction.
Experience supporting project accounting or project lifecycle processes.
Prior involvement in data cleansing or system housekeeping tasks.

How to apply

To apply for this role, please click on the apply button below. You will need to complete the application form and include your CV and cover letter.

ZHA is a vibrant mix of ideas and perspectives, and this diversity is one of our greatest strengths. Driven by employee engagement, we cultivate an inclusive environment to empower people from all backgrounds to achieve their ambitions at ZHA. We assess candidates on the basis of their skills, experience, and potential, and all applicants will be considered equally for employment regardless of race, national origin, religion, sex, gender identity or expression, sexual orientation, neurodivergence, family or parental status, age, or disability status. If you have any questions about this vacancy or require any reasonable adjustments to ensure the recruitment process is accessible, please let us know in the designated section of the application form so we can support your participation.

About us

ZHA redefined architecture for the 21st century with a repertoire of projects that have captured imaginations across the globe. Creating buildings uniquely tailored to the communities they serve, ZHA has been awarded the highest honours from professional and academic institutions worldwide. Founded by Dame Zaha, ZHA is one of the world’s most innovative architectural studios—and has been for almost 50 years. These five decades of detailed research are inscribed within ZHA’s buildings which become more spatially inventive, more structurally efficient, more technologically advanced, and more environmentally considerate with each new design. ZHA’s 500 staff in five offices worldwide are currently developing projects in 34 countries across six continents—combining pioneering design solutions with ecologically sound materials and sustainable construction practices to meet the aspirations of each new generation.

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