Project Officer

Project Officer

Location: Brighton (you don’t need to be in the office every day, travel to the office would be expected for key company and team events which are typically once a month)

Remote or hybrid: Hybrid (UK working only)

Contract: Permanent

Hours: Full time 37.5 per week

Salary: £30,000 - £35,000 pa depending on experience

Closing date: Sunday 15 March

About Itad

We are a global consultancy united by a strong set of values and a common purpose: to help build a more equitable and sustainable world for all. 

We do this by providing expert monitoring, evaluation, learning and strategy services that help organisations create positive lasting social, economic and environmental change. 

For 40-years, we have collaborated with governments, foundations, businesses and global alliances to generate the evidence needed to understand the impact of their work and improve their performance. 

In all our work we are committed to equity, inclusiveness and technical excellence to meet the highest professional and ethical standards. 

The Team

This role sits with our Inclusive Growth and Climate Change (IGCC) practice, which recognises that the threats posed by climate change are global and have the potential to reverse hard-fought development gains.  

Our Inclusive Growth and Climate Change team is recognised as a global leader in providing monitoring, evaluation, learning, strategy advice, and services to a diverse range of clients. Our support encompasses a range of economic development and climate change/ nature projects, these include areas such as; climate adaptation and resilience, natural resource management, nature-based solutions, oceans/ coastal adaptation, climate finance, impact investing and innovative finance, markets systems development, agriculture, private sector development, social business and supply chains, financial inclusion, infrastructure and cities and women’s economic empowerment.

 The Role 

As a Project Officer at Itad you will work within IGCC and hold responsibility for the co-ordination and delivery of project administration and commercial processes for a portfolio of allocated projects. Working alongside Project Managers, you will have close involvement in project communications with internal and external team members.

The Project Officer is responsible for the effective delivery of projects to a wide range of clients as allocated from the Itad portfolio. The role requires adaptability and collaboration with other specialist teams within Itad.  The ability to undertake and prioritise a wide range of tasks, along with a strong commercial focus and efficient operational delivery are key aspects of the role.

It’s a key role in the business providing day to day continuity across the Practice working closely with the Commercial Practice Manager, Senior Project Officers and other Project Officers. There are three key areas of responsibility:   

Project Delivery

Facilitation and support to Project Managers in the delivery of a project portfolio, focusing on:

• Coordinating key activities throughout the project lifecycle, from bid win to close.


• Leading regular progress meetings with Project Managers and tracking follow‑up actions.


• Supporting discussions on project risks and mitigation.


• Liaising with Itad’s Global Safety & Security Team on travel, security and safeguarding needs.


• Helping maintain and update workplans with Project Managers and project teams.


• Working with Itad’s Supplier Management and Procurement team to ensure client contracts and supplier agreements are in place and updated as needed.


• Leading the preparation and issuance of sales invoices.
  


• Documentation management.


• Regularly reviewing and updating project information in Microsoft Dynamics 365.


• Assisting Project Managers with forecasting, monitoring spend against budget and tracking invoicing milestones.


• Ensure Itad’s policies and governance practices are followed, advising Project Managers on this.


• Contributing to the commercial performance of projects, including monitoring gross profit and spend.


• Acting as the first point of contact for your project portfolio to support smooth delivery and clear communication.


• Manage a wide portfolio of projects and organise and prioritise tasks.


• Working flexibly and creatively to help meet client expectations, especially when responding to unique, complex or time‑sensitive requirements.

Commercial Systems and Processes 

Provide essential support to the financial and commercial processes that underpin the delivery of the practice portfolio, namely:

• Working alongside Itad’s Finance Team to deliver the monthly and quarterly project finance cycles. Plus Itad’s financial year-end cycle.


• Ensuring that Microsoft Dynamics 365 is accurate and information is available across the company (including senior management and Board).


• Delivering a range of financial reports for Itad’s  As required, co-ordinating client financial audits of Itad projects.


• Supporting the delivery of Itad’s company profitability strategy.

Building the Practice:

Work collaboratively to enhance, grow, and continuously improve IGCC:

• Assist with business improvement tasks and help identify opportunities to enhance processes


• Help identify and share areas where commercial performance can be improved at a practice level


• Support Business Development efforts to win and deliver high-impact projects


• Support Business Development team on reporting within Microsoft Dynamics 365


• Support commercial objectives and the commercial strategy.


• Contribute to team meetings.


• Help support continuous improvement of processes.


• Be an active team player, sharing feedback and helping to build an inclusive and learning focused culture through everyday contributions

Our Benefits

• A matched company pension up to 5% with a wide range of fund options.


• 26 days holiday per year, plus 3 flexible days and the option to purchase another 5 days, flexible bank holidays (you can take these whenever you wish) and the opportunity to buy holiday


• Hybrid and flexible working from anywhere in the UK


• Cycle to work scheme


• Itad Rewards: Offers up to 20% discount at over 100 UK retailers. There are savings on gym memberships, holidays, restaurants, cinemas, and gym memberships and an average of 5% discount on supermarkets - giving you the option to take advantage of the benefits which are most impactful for you.


• Discretionary bonus scheme

Our office is easily accessible, close to public transport and dog friendly. 

At Itad, we are committed to actively promoting diversity, equality and inclusion to empower people both within our organisation and through our work. We know that employees with diverse backgrounds, perspectives, and experiences make us a more effective and innovative company and we therefore welcome and encourage applications from interested candidates regardless of age, sex, gender identity, disability, sexual orientation, race, religion, or belief. Language skills are a plus.

The role is based in our offices in Brighton & Hove (East Sussex) but you don’t need to be in the office every day, we work on a hybrid basis where travel to the office is expected for key company and team events.  However, you will already have the right to live and work in the UK.