Property Administrator

JOB DESCRIPTION: Property Administrator and Business Support

HOURS OF WORK: Full time - up to 37.5 hours per week (09:00 – 17:00 Monday to Friday) Half an hour for lunch

KEY RESPONSIBILTIES:

To work within the Property team, supporting management to provide administrative support, assisting to secure planning permission, coordinating, consultants, clients and suppliers' information. A good work ethic and good communication skills are essential.

KEY OBJECTIVES:

• To maintain a high level of commercial awareness, have outstanding communication skills and to work within a small team.
• To be organised, flexible and work well under pressure. To have the drive to achieve results and get the job done at pace.
• To be able to coordinate projects and produce timelines. To be able to manage own workload and varied tasks.

GENERAL RESPONSIBILITIES - ESSENTIAL:

• To be part of the Head Office Team giving direct support to the Managing Director, Construction Director, Commercial Manager and wider Property team.
• To be proficient in Microsoft Word and Excel in order to word process and create/update spreadsheets and timelines.
• Attend meetings as required and produce and follow up task lists
• To assist Managers with the procurement process by obtaining quotes from and placing orders with consultants, sub-contractors and suppliers.
• To be based in the Head Office at all times as part of the Property team but be able to attend sites as required and therefore able to drive
• To be able to carry out electronic and hard copy filing, arrange meetings, carry out scanning and copying, make up files.
• To be able to answer phones, take messages confidently and competently.
• To attend any agreed training to help develop skills.
• To carry out any general tasks within the office and offer support and cover to the Property Team and Management as required.

DESIRABLE

• To have a general to intermediate understanding of construction or planning permission process.
• To be able to navigate the Planning Portal Website and Council Planning Permission Websites.
• To have a general understanding of technical reports in Drainage, Landscaping, Ecology, Archaeology, Ground Contamination, Trees, Highways and Lighting.
• To have a general understanding on how to read an architect plan.
• To be able to review planning permissions and highlight constraints/ concerns and present these to the Manger/ Director.
• To be able to negotiate and obtain consultant fee proposals and present these in the form of a comparison spreadsheet to the Manager/ Director