Property Administrator

We are seeking a dedicated Property Coordinator to play a crucial role within our organisation. Working closely with the Property Director, this position serves as a vital link between field operations and various head office departments. The role is particularly critical from mid-July to mid-October, our busiest period, ensuring accurate and up-to-date management of our property portfolio.

• Gather and analyse previous year's data on store performance, including sales, rents, and other costs, and prepare a contribution analysis per store.
• Prepare summaries by landlord and update all relevant reports for the upcoming season.
• Maintain the new database with stores ready for the next season.
• Provide administrative support to the Property Director, including sending emails, making offers, and following up on phone calls.
• Liaise with the Property Director, agents, TMS, solicitors, landlords, and head office staff regarding the legal status of all properties, including opening and closing dates.
• Monitor store trading days against targets and manage store budgets based on information from the Property Director.
• Send out weekly updates to the company on the latest property information.
• Handle rent payments sign-off for the accounts department and prepare end-of-year turnover certificates.

• Exceptional attention to detail and accuracy.
• Strong communication skills; proficiency in making phone calls as the primary form of communication, supplemented by emails for follow-ups.
• Good numeracy and Excel skills for managing store budgets and rents.
• Articulate with a high level of comprehension, spelling, and grammar, essential for dealing with solicitors and landlords.

• Competitive salary and benefits package.
• Opportunity to work in a pivotal role within a dynamic team.
• Exposure to various aspects of the property management and real estate industry.

The ideal candidate must be personable, able to work under pressure, and committed to long working hours during peak periods in August and September. This role is crucial, and the candidate must be confident in their ability to commit the necessary time to excel.