Property Administrator

JOB TITLE: PROPERTY ADMINISTRATOR 
DEPARTMENT: PROPERTY MANAGEMENT 

LOCATION: Sheffield

REPORTING TO: Senior Portfolio Management Surveyor

TYPE OF CONTRACT: Permanent

PLACES, PEOPLE, PREFER

Our purpose is to create and manage outstanding places which deliver positive outcomes for all our stakeholders on a long term, sustainable basis.

We are a FTSE listed business with a strong balance sheet and £13bn of assets under management. But with just 600 employees you’re given the ability to make a big impact and elevate your career quickly.

Our diverse, passionate team of experts works on some of the most ambitious, innovative and sustainable projects in the country – from our high-quality campuses across central London, to some of the top retail schemes in the UK – providing a rewarding career journey where you can shape how you grow.

We believe in shared success and enabling people to be themselves. If you want to feel listened to and understood in an environment where your opinions count and bright ideas are encouraged, you’ve come to the right place!

In our recent engagement survey 81% of our employees stated they were proud to work for British Land!

THE ROLE

To work alongside the management surveyors within the Sheffield Retail Management team. Taking responsibility for designated tasks and undertaking them diligently – tasks to include the co-ordination of all reporting, maintaining accurate records and schedules, managing arrears, business rates, insurance, service charges, utility queries, landlord costs and supporting as required on other landlord and tenant matters.

WHAT YOU’LL DO

• Co-ordinating and preparing all management reports, tenancy schedules and other reporting requirements as may arise from time to time.


• Ensuring property management systems and property records are maintained and accurate.


• Oversee the management of utility and business rates queries and other non-recoverable costs.


• Preparing documents such as arrears/transaction lists 


• Assisting with the preparation of S/C apportionment and insurance renewal schedules. 


• Assisting as required with service charge budgets and reconciliations


• Overseeing the preparation and progress schedules of EPCs


• Processing ‘write offs’ of arrears as required.


• Supporting the finance and credit control teams with regard to billings and payments. 


• Coordinating and tracking business rates mitigation


• Raising and management of purchase orders.


• Coordinating the measurements and recording of floor areas. 


• Managing Turnover collation, calculation and billings.


• Providing any necessary support to the team as required.


• Ensuring compliance with BL policies and best practices. 


• Providing any reasonably requested support in particular in relation to holiday cover and ad-hoc tasks that may arise from time to time.

ABOUT YOU

• Proven track record in commercial property management and using property management database


• Ability to interpret leases


• Understanding of rating and utilities, and experience dealing with suppliers


• Good verbal and written communication with an eye for detail


• Ability to take initiative and make suggestions for improvement.


• Good IT Skills – Word  Excel, Powerpoint


• Numerate with business acumen

OUR SHARED VALUES
our values are what we stand for at British Land, they’re not just a label on the door; they connect us every day to our vision, purpose, and strategy. They help us to promote an inclusive, positive, and collaborative culture. You can read more on our corporate website.

Bring your whole self

Listen & Understand

Smarter together

Build for the future

Deliver at pace

A REWARDING PLACE TO BE

Our People – Just ask anyone why they love working here and they will tell you it’s the people. They’re highly talented, passionate, and collaborative! We thank our people with rewards that feel rewarding; you can review our market leading benefits here.

OUR RECRUITMENT PROCESS

If you enjoy bringing your whole self to work, share our values and are excited about our purpose we’d love to hear from you! We are committed to providing an accessible and inclusive process learn more about our selection process here.

#LI-Hybrid

Please note that we endeavour to get back to all applicants within 28 days. If you haven’t heard from us within this period, please assume that you have been unsuccessful on this occasion.