Property Data and Systems Financial Administrator

My client is world leading property management and investment company with EMEA HQ based in Central London offices. They are looking for Data & Systems Adminstrator with a strong knowledge of property accounting package TRAMPS. This is an interesting role thta sits between the client accounting and data teams.

You should have an excellent working knowledge of TRAMPS and come from a property related background such as Service Charge or Lease / Contract background.

• Uploading new lease data from Lease Factory to Tramps.
• Management and escalation of issues where data is incorrect or overdue.
• Management of correspondence between client accountants and property managers in relation to lease factory data.
• First line support for end users and various Tramps processes.
• System Administration and maintenance of Tramps to include opening of periods following closure errors, batch errors etc.
• Testing of processes and functionality for systems upgrades.
• Onboarding/Data Migration - assisting with bulk creation of new clients, properties, units, leases.
• Bulk data updates using Tramps Structured Data Load.
• Verification and approval of new suppliers using MOJO.
• Verification of supplier bank details by telephone.
• Logging issues with Tramps helpdesk.
• Maintenance of scheduled reporting.
• Run weekly Tramps batch audit reports and advise or action where necessary.
• Run weekly Tramps integrity check reports and advise or action where necessary.
• Raising charges in Tramps following Property Manager/Client Accountant approval.
• Attaching supporting documentation to tenant demands to send via email.
• Maintaining supporting documentation in agreed folder structure.
• Responsible for lease charge data flow between Tramps/Charge Raising Dashboard.
• Assist in the 2025 project to automate tenant charge raising.
• Managing escalation correspondence if charge raising deadlines are overdue.
• Reporting and oversight of lease charges on hold.
• Liaising with Credit Control/Treasury teams regarding tenant demand issues and documentation.
• Maintenance of data and reporting from Proactis P2P system.
• Maintenance of AP invoice register - reporting of paid transactions and copy supplier invoices.
• Assistance with metrics pack reporting.
• Processing invoices and dealing with discrepancies in P2P and Query Desk.
• Assist in project work and development of systems and automation of PMA functions.
• Reporting and analysis of PMA metrics.
• Tramps, Proactis P2P, SharePoint, Excel Advanced.