Property Inspections Team Coordinator

Property Inspections Team Coordinator

Salary: £27,000-£28,000 + Bonus (depending on experience)
Location: Chelmsford (Hybrid after probation)
Hours: Monday to Friday, 8:30am-5:30pm (No weekends)

Command Recruitment is delighted to be partnering with a well-established, family-owned property business to recruit a Property Inspections Team Coordinator. This is an excellent opportunity to join a busy and supportive team within a respected organisation that offers genuine career development, hybrid working, and a great company culture.

Following successful completion of your probation, you'll enjoy a hybrid working pattern of 3 days in the office and 2 days from home.

The Role

As Property Inspections Team Coordinator, you'll play a key role in ensuring the smooth day-to-day running of the Property Inspections department. You'll coordinate appointments, manage administrative processes, support field-based colleagues, and act as the central point of communication between internal teams, landlords, tenants, and third-party providers.

Key Responsibilities

Coordinate and book property inspection appointments and check-outs.
Manage Property Inspection Consultants' diaries to maximise efficiency.
Rearrange appointments where required and communicate changes effectively.
Send tenant move-out reminders and related correspondence.
Process inventory information, including meter readings, appliances, smoke alarms and compliance details within the property management system.
Monitor shared inboxes and answer incoming calls, providing support when consultants are unavailable.
Prepare and process deposit release documentation and liaise with the accounts team.
Manage third-party systems relating to inventories and condition reports.
Oversee the inventory process, ensuring compliance requirements are met and properties are ready for tenancy.
Liaise with branches, progressors and inventory clerks to coordinate urgent or last-minute appointments.
Download and distribute completed inventory reports to landlords.
Handle tenancy deposit negotiations between landlords and tenants.
Prepare documentation for independent adjudication where required through the relevant tenancy deposit protection scheme.
Provide day-to-day administrative support to the Team Leader and wider department.About You

We're looking for someone who is highly organised, customer-focused and enjoys working in a fast-paced environment.

You'll ideally have:

Previous experience within Residential Lettings or Property Management.
Excellent organisational and time management skills.
Strong communication skills, both written and verbal.
A proactive, positive and solutions-focused attitude.
Excellent attention to detail.
Confidence managing multiple tasks and changing priorities.
Strong IT skills, including Microsoft Office, with the ability to quickly learn new systems.
The ability to work independently while contributing positively to a collaborative team.What's on Offer?

Basic salary of £27,000-£28,000, depending on experience.
Performance-related bonus scheme.
Hybrid working (2 days from home after probation).
Monday to Friday working - no weekends.
Birthday day off.
Company pension.
Ongoing training and career development.
Employee referral incentives.
Retail reward vouchers and employee recognition schemes.
Regular company social events.
Genuine opportunities for progression within a growing organisation.If you're an organised property professional looking for a varied office-based role with excellent work-life balance and long-term career prospects, we'd love to hear from you.

Apply today through Command Recruitment for a confidential discussion
Only candidates based in UK and eligible to work in UK are allowed