Property Secretary

Our client based in Norwich city centre is seeking an Administrator / Secretary to support the Valuations team department.

Job Role

• Digital dictation – typing Red Book Valuation Reports, HomeBuyer Surveys and Building Surveys (ensuring correct template is used).

• Telephone enquires – take calls for valuation and survey enquiries and secure instructions (full training to be provided)

• Diary management – arranging inspections and appointment meetings. Making sure the team have all relevant documents/particulars and keys ready for inspections beforehand.

• Prepare fee quotations, carry out conflict of interest checks and update workload spreadsheet.

• Open files and type instruction letters.

• Receiving and dealing with general enquiries from clients and members of the public.

• To assist and support the team with general administrative tasks.

• Deal with documents and correspondence of team members as required.

• Filing – storage and retrieval of files.

• To deal with incoming and outgoing post.

• Generate invoices for instructions received and completed.

• Chase up overdue invoices.

• Scan and archive files once job completed.

• Provide administration support to the Compliance Partner for BSI ISO:9001 including attendance at audits in addition to completing Bank quarterly returns and management of bank compliance for valuations.

Requirements

• A fast and accurate audio typist with an eye for detail and excellent grammar.

• Incredibly well organised.

• Able to meet tight deadlines.

• Professional and punctual.

• A strong team player with great interpersonal skills.

• Confident in dealing with clients and enquiries.

• Proficiency across all Microsoft software and comfortable using CRM systems.

• Working in a professional services environment, ideally at Personal Assistant (PA) level.

Whats on offer

• Competitive salary & discretionary performance related bonus.

• Modern open plan office in the centre of Norwich.

• Summer and Christmas Staff Parties

• Generous holiday allowance with additional days for length of service and Birthday and discretional bonus day at Christmas

Interested?

Please call Michelle Topley on or email your CV to . Alternatively apply online.