Property Team Secretary

Team Secretary - Property and Commercial Law

About our client
They are an established, partner-led law firm offering a range of commercial legal services including Corporate, Commercial, Employment, Property, Litigation, and Leasehold Enfranchisement. There clients are driven by a people-first approach, providing tailored legal solutions grounded in commercial realities.

Their culture fosters individuality, collaboration, and professional growth, encouraging their employees to contribute their strengths as part of a close-knit, cooperative team.

About the Role
They are seeking a Property Team Secretary to support our legal secretarial function across multiple departments including Property, Corporate, Employment, Litigation, and Leasehold Enfranchisement. The role reports to the PA of one of the firm's Managing Partners.

Key Responsibilities

• Conducting third-party sanction checks using compliance platforms

• Assisting with financial processes including client money transactions

• Handling post-completion formalities including Land Registry and SDLT submissions

• Assisting with billing and invoice preparation

• Conducting property searches (training available)

• Participating in KYC video calls and collecting anti-money laundering documentation

• Downloading company data from public registries for new client onboarding

• Performing conflict checks and setting up matter files

• Participating in telephone call cover as part of a rota

• Managing digital file transfers and document organization

• Verifying bank details for outgoing payments

Requirements

• At least 2 years of experience in a similar legal secretarial role

• Knowledge of commercial and/or high-value residential conveyancing processes

• Ability to coordinate property transactions and communicate professionally with external parties

• Strong document production skills, including formatting and version control

• Experience using electronic signature platforms (e.g., DocuSign)

• Familiarity with Land Registry systems and SDLT forms

• Ability to manage competing deadlines with minimal supervision

• Previous experience delegating to junior team members

• Proficiency in legal software (e.g., iManage, BigHand, MS Office Suite)

• High attention to detail, discretion, and professionalism

• Strong written English and proofreading capabilities

• Client-focused and proactive in resolving administrative issues

Ideal Candidate Attributes

• Team-oriented with strong interpersonal skills

• Highly organised and deadline-conscious

• Calm under pressure with the ability to manage multiple tasks

• Flexible and solutions-driven, especially in dynamic or high-pressure scenarios

• Maintains a high standard of accuracy and compliance in legal documentation

Application Process
Interviews happening next week - need to apply quickly

Equality, Diversity, and Inclusion
We are committed to creating a diverse and inclusive workplace. We welcome and encourage applications from individuals of all backgrounds, experiences, and perspectives.