Purchase Ledger Administrator

Your new company

Hays are working exclusively with an award-winning organisation who are looking to welcome a full-time permanent Purchase Ledger Administrator to their finance team.
Your new role
My client is seeking a Purchase Ledger Administrator to join their Accounts team. The role involves providing a professional and efficient service to the Finance and Buying functions.This individual needs to contribute to the smooth running of the Purchase Ledger team and be accountable for an accurate purchase ledger. Assistance with biannual stock takes is required as well as providing administrative support to the Purchase Ledger Co-ordinator, EPOS Manager and Financial Controller (FC) in line with business needs.
General duties/key responsibilities include:

• Monitor and allocate invoices sent by email and post.
• Processing retail and non-retail invoices through our invoice matching system.
• Liaising with purchasing department and stores to resolve queries.
• Creating new supplier accounts on the system, including updating and ensuring the accuracy of supplier records, including payment terms.
• Answering the phone and resolving supplier queries.
• Ensuring supplier invoices and credit notes are properly agreed with goods received confirmations and return shipments, resolving discrepancies in conjunction with the appropriate Departments/Suppliers on a timely basis.
• Reconciliation of monthly supplier statements and acting as necessary.
• Assisting and eventually running the processing of the weekly supplier BACS runs, obtaining approval from the Finance Director (FD) before processing on a timely basis each week. Ensuring good business relationships by sending out relevant remittances.
• Raise international payments to overseas suppliers and notify the FC and FD as and when these invoices become due for payment on a timely basis
• Supporting with monthly GRNI reconciliations.
• Issuing and balancing of petty cash and gift cards.
• Working to strict month-end deadlines.
• Support with audit requests as part of the year-end financial audit procedures
• Action outgoing post and performing other ad hoc administration duties as and when required.

What you'll need to succeed

The successful candidate will have:

• Previous purchase ledger and administration experience.
• IT skills - Microsoft Office software.
• Particularly a good level of competence in using excel.
• Excellent attention to detail.
• Analytical and numerical skills.
• A flexible approach to essential tasks and duties.
• Be a team player.

What you'll get in return

A generous benefits package including colleague discounts

• Life insurance
• Pension scheme
• Free parking.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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