Purchase Ledger Administrator

Join the dedicated team at Albert Bartlett, a leader in the potato industry since 1948, where we are committed to delivering quality produce with a focus on sustainability. We are currently seeking a focused and detail-oriented Purchase Ledger Administrator to support our finance team. In this role, you will play a crucial part in managing our purchase ledger and ensuring the accuracy and efficiency of our financial operations.

As a Purchase Ledger Administrator, you will be responsible for processing invoices, managing supplier accounts, and assisting with reconciliation activities. This position offers the opportunity to contribute to our financial efficiency and accuracy while working in a supportive and dynamic environment.

Responsibilities

• PURCHASE INVOICE PROCESSING
• Check Invoices/ Credits on receipt to our document capture system.
• Process Invoices, if they match if not assign to relevant person who crated PO for further authorisation.
• Process Self Bill Farmer Invoices from other branches weekly.
• Process Self Bill Haulage Invoices from procurement weekly,
• PURCHASE PAYMENTS
• Organise weekly and monthly payment schedule for authorisation by Managing Director.
• Process BACS payment submission.
• E-Mail Remittance Advices.
• Manual Detailed payment analysis for Managing Director.
• DEBTOR CONTROL
• Continually monitor purchase statements and investigate differences.
• Reconciliation of creditors report
• Process relevant incoming mail and deal with enquiries.
• Ensure supplier accounts are correct and up to date.
• RECORD KEEPING
• Prepare any reports as may be required.
• Ensure adequate filing/Scanning of all paperwork related to position.

• Strong record-keeping abilities with attention to detail.
• Excellent verbal and written communication skills.
• Proficient in typing and word processing, with good command of relevant software tools.
• Ability to work independently and carry out tasks with little supervision.
• Confident in using Microsoft Word, Excel, and internet-based applications.
• Organised and tidy approach to work.
• Excellent level of numeracy.
• Min. 2 years experience of purchase ledger control in similar or equivalent role.
• Basic understanding of Accounting.
• Knowledge of Microsoft Office.
• Strong Communication Skills.
• Demonstrates a strong commitment to maintaining confidentiality and ensuring compliance with data protection regulations.

• Pension Plans
• Life Assurance
• Leave Package
• Employee Assistance Programme - Counseling